Program Assistant (Assessment Services)

Young World Physical Education; Round Hill (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Loudoun County Public Schools’ Office of Assessment Services seeks a Program Assistant to manage bookkeeping, payroll, and procurement, acting as liaison with vendors, schools, and parents. This role supports budget tracking and purchase orders, and maintains payment portals.

The position requires accurate financial handling and timely coordination with schools, staff, and external partners to support Project Graduation and office operations.

Qualifications

• High School Diploma or GED required or equivalent.
• Incorrect combinations of education and experience acceptable.
• Experience with budget management, payroll, accounting, procurement, and/or fiscal management.
• Proficient with Excel, Outlook, Google, and Facilities Direct.
• Strong oral and written communication skills.

Responsibilities

• Process procurement including purchase orders and payments.

Skills

Budget management

Payroll

Accounting

Procurement

Fiscal management

Oral communication

Written communication

Excel

Outlook

Google apps

Facilities Direct

Education

High School Diploma or GED

Tools

Excel

Outlook

Google apps

Facilities Direct

Job description

Program Assistant (Assessment Services)

The Program Assistant has primary responsibility for bookkeeping, payroll, and procurement for the Office of Assessment Services. The Program Assistant also serves as the point of contact for building maintenance and acts as the liaison between the Office and vendors, schools, and parents.

Roles and Responsibilities

Research products, vendors, and supplies for procurement; make payments and services; review contracts.

• Create and process purchase orders.
• Manage purchase card, travel card, fuel cards, direct pays, and review iExpenses for accuracy.
• Assist with compiling mailings and assessment materials for distribution.
• Document, track, and manage payroll, leave, and pay for part‑time employees, including payroll for Project Graduation.
• Help prepare, track, and monitor the Office's budget and the budget for Project Graduation.
• Initiate and track work orders for building maintenance and office machines.
• Maintain the LCPS online payment portal for AP Testing and regularly communicate payment information with schools.

Qualifications

High School Diploma or GED.

Equivalent combinations of education and experience are acceptable.

Knowledge, Skills and Abilities

• Experience with budget management, payroll, accounting, procurement, and/or fiscal management.
• Knowledge of Excel, Outlook, Google, and Facilities Direct.
• Strong oral and written communication skills.

Physical Requirements

The employee must regularly communicate verbally, convey detailed instructions accurately, possess normal cognitive abilities, sit or remain stationary for long periods, and may lift up to 25 pounds occasionally.

Job Requirements

• Citizenship, residency, or work visa required.

Contact Information

• Email: [e-mail]