Financial Assistant

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 43,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Membership in the Virginia Retirement

Job summary

Virginia Beach City Public Schools is seeking an Accounting Clerk responsible for correcting, processing, and reconciling a wide variety of financial documents, including invoices, reimbursements, and journal vouchers.

You will assist with audits, ensure timely vendor payments, communicate with departments and vendors, and perform pre-audit checks and reporting using Bank of America's Works system and other ERP tools. Strong numerical and communication skills required.

Qualifications

• Associates degree preferred in accounting, business, or finance.
• Proficiency with MS Office, ERP systems, and procurement software.
• Ability to post accounts and perform mathematical computations.
• Strong analytical and organizational skills.
• Excellent written and verbal communication.

Responsibilities

• Process information so vendors, employees, schools and departments are paid accurately and timely.
• Research and respond to questions on payments and purchase orders.
• Maintain and audit procurement card, travel, and accounts payable documentation.
• Prepare reports and assist with audits.
• Ensure pre-audit compliance with policies and procedures.
• Create and run procurement card reports from Bank of America's Works system.

Skills

Attention to detail

Oral and written communication

Analytical thinking

Time management

Education

Associates degree in accounting, business, or finance

Tools

MS Office Suite

ERP systems

Procurement software

Job description

General Responsibilities

This position is responsible for correcting, processing, and reconciling a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, vendor statements, and journal vouchers; review financial information; make deposits and prepare necessary reports; compile and review information for accuracy; and maintain accounting records.

• Assist in the research, analysis, development, and summarization of financial information for audit and financial reporting purposes.
• Process all information necessary to ensure that vendors, employees, schools and departments are paid in an accurate and timely manner.
• Communicate with vendors to research and answer questions regarding payments, adjustments and/or changes to purchase orders, including freight charges, invoice discrepancies, etc.
• Correspond with schools and department representatives concerning receiving problems including, shipping, damages, and other discrepancies.
• Ensure pre-audit compliance with applicable policies and procedures prior to electronic approval utilizing assigned software systems.
• Perform a pre-audit on all documentation relating to travel, procurement card usage, and any additional pre-audits as necessary.
• Process daily cash receipts and Buyspeed, Payroll, and Print Shop interfaces, monthly or as needed.
• Communicate effectively with various departments, schools, and vendors on expenditure information and payment status.
• Create and run procurement card reports from Bank of America's Works system; verify account codes, charge discrepancies, expenditure totals, etc.
• Perform related work as required.

Essential Tasks

• Assist in the research, analysis, development, and summarization of financial information for audit and financial reporting purposes.
• Process all information necessary to ensure that vendors, employees, schools and departments are paid in an accurate and timely manner.
• Communicate with vendors to research and answer questions regarding payments, adjustments and/or changes to purchase orders, including freight charges, invoice discrepancies, etc.
• Correspond with schools and department representatives concerning receiving problems including, shipping, damages, and other discrepancies.
• Ensure pre-audit compliance with applicable policies and procedures prior to electronic approval utilizing assigned software systems.
• Perform a pre-audit on all documentation relating to travel, procurement card usage, and any additional pre-audits as necessary.
• Process daily cash receipts and Buyspeed, Payroll, and Print Shop interfaces, monthly or as needed.
• Communicate effectively with various departments, schools, and vendors on expenditure information and payment status.
• Create and run procurement card reports from Bank of America's Works system; verify account codes, charge discrepancies, expenditure totals, etc.
• Perform related work as required.

Additional Tasks Assigned To Specific Job Function

Procurement Card, Travel, and Accounts Payable Audit Function

• Audit the required percentage of procurement card expenditures as required and any additional audit functions as necessary.
• Provide guidance to schools and departments concerning accounts payable policies, procedures, and controls.
• Audit and process all documentation related to employee travel expenditures.
• Ensure reconciliation of transactions related to travel and procurement card entries.

Knowledge, Skills And Abilities

Excellent computer skills; good understanding of School Board Policy and knowledge of accounting principles and procedures; ability to apply and communicate accounting principles while working effectively and building working relationships with internal and external persons. Ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to work independently and under pressure; ability to prepare and maintain computerized records and systems; ability to analyze, organize, coordinate, and prioritize daily duties to facilitate work flow efficiency. Must have excellent oral and written communication skills.

Education And Experience

Associates degree in accounting, business, or finance preferred. Computer training including MS Office Suite, ERP systems and procurement software. A comparable amount of training and experience may be substituted for the minimum qualifications.

Physical Requirements

Some walking, moving, carrying, bending, kneeling, and reaching. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

• Possession of Accredited Payables Specialist (APS) certification preferred.
• Possession of a valid driver's license.

Full Time or Part Time?

Full Time

Hourly Rate Range

• $20.66 -$29.69

Start Date

2026-2027 School Yr

Unified Experience Based Step Pay Scale

U11

Benefits

• VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.