Administrative Assistant I (School-Based)

Young World Physical Education; Aldie (VA); On-site; USD 30,307 - 33,062; Full time

Job summary

Young World Physical Education is seeking a general clerical and administrative assistant to support daily school office operations. The role involves routine data entry, filing, mail handling, and greeting visitors in a professional setting.

The position requires a high school diploma or GED and strong organizational and communication skills. Candidates should be comfortable with standard office equipment and basic arithmetic for daily tasks.

Qualifications

• High School Diploma or GED required.
• Ability to operate a computer, printer, scanner, fax machine, phone system, shredder and other general office equipment.
• Good organizational, human relations, and communication skills.
• Working knowledge of general English vocabulary, spelling, and arithmetic.

Responsibilities

• Responds to request for information made from the public, parents, staff, and other interested parties.
• Answers routine questions; directs callers/visitors to appropriate location or staff member.
• Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms and other related information to ensure accuracy and completeness.
• Receives, sorts and distributes a variety of correspondence, deliveries and mail.
• Files electronic and hard‑copy documents alphabetically, numerically or by other prescribed methods established with filing systems.
• Performs routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries and other documents that are printed out and distributed.
• Reviews and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards; maintains reference files/materials/logs, and other office records.
• May notify central office staff, school staff and other parties of informational matters requiring their attention.
• Supports library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs and computers.

Skills

General office skills

Data entry

Computer operation

Organizational skills

Communication skills

English vocabulary

Education

High School Diploma or GED

Tools

Office equipment

Job description

Job Overview

General clerical and administrative support work performed in a school. An employee in this class performs routine to varied office operations requiring general office skills. Assignments typically consist of one or more standard office operations such as phone and visitor reception work, file maintenance, data entry including routine database maintenance, keyboarding including word processing of common office/business documents, mail processing, library clerical work, and similar tasks that are quickly learned on the job. Assignments are generally limited in scope, contain fairly routine tasks, and are performed within a procedural framework established by a higher‑level employee.

Roles and Responsibilities

• Responds to request for information made from the public, parents, staff, and other interested parties.
• Answers routine questions; directs callers/visitors to appropriate location or staff member.
• Prepares a variety of routine correspondence, logs, information, paperwork, invoices, forms and other related information to ensure accuracy and completeness.
• Receives, sorts and distributes a variety of correspondence, deliveries and mail.
• Files electronic and hard‑copy documents alphabetically, numerically or by other prescribed methods established with filing systems.
• Performs routine database maintenance duties including entering data into computerized database programs and systems, editing and correcting data; may produce reports, lists, summaries and other documents that are printed out and distributed.
• Reviews and maintains calendars for school staff; schedules appointments and or meetings; updates bulletin boards; maintains reference files/materials/logs, and other office records.
• May notify central office staff, school staff and other parties of informational matters requiring their attention.
• Supports library clerical work including managing library materials; maintaining current records; printing overdue notices; assists library users in locating materials and using equipment such as readers, projectors, index files, card catalogs and computers.

Qualifications

Education: High School Diploma or GED required

Experience: NA

Licenses and Certifications: NA

Knowledge, Skills and Abilities:

• Working knowledge of general English vocabulary, spelling, and arithmetic; working knowledge of modern office equipment, practices and procedures
• Ability to compose routine memoranda and letters from general instruction; maintain clerical records and prepare routine reports from such records
• Ability to operate a computer, printer, scanner, fax machine, phone system, shredder and other general office equipment
• Good organizational, human relations, and communication skills
• High School Diploma or GED required

Physical Requirements

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• WMS‑E, WMS‑F, SS‑SPED‑N, WMS‑G, WMS‑H
• Email: [e-mail]

Salary

$22.47 to $23.87 Scale B – Non‑Exempt Level 4 (Universal/Scale B.1 – Non‑Exempt Level 4)