Program Assistant — Administrative & Ops (Greenwood, NY)

Transportation Security Careers; Town of Greenwood (NY); Vor Ort; USD 30.000 - 50.000; Vollzeit

Zusammenfassung

Transportation Security Careers in Greenwood, NY seeks a Program Assistant to support TSA managers and staff with daily administrative tasks, data tracking, and scheduling. The role emphasizes attention to detail and the ability to manage multiple assignments while maintaining compliance and accuracy.

Responsibilities include coordinating office activities, maintaining records, preparing materials, and assisting with HR, payroll, and finance tasks. This position is full-time and office-based.

Qualifikationen

• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Aufgaben

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Kenntnisse

Organization

Attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Managing multiple assignments

Discretion with sensitive information

Ausbildung

Experience-based qualifications (specialized)

Tools

Office software

Jobbeschreibung

Transportation Security Careers in Greenwood, NY seeks a Program Assistant to support TSA managers and staff with daily administrative tasks, data tracking, and scheduling. The role emphasizes attention to detail and the ability to manage multiple assignments while maintaining compliance and accuracy.

Responsibilities include coordinating office activities, maintaining records, preparing materials, and assisting with HR, payroll, and finance tasks. This position is full-time and office-based.