Program Assistant: Admin, Scheduling & Data Tracking

TSA Hiring Service; Rockwell City (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant opportunities in Rockwell City, IA are available to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, correspondence, and records management.

These positions involve working with managers and teams to keep daily operations accurate and on schedule, including various program areas such as finance, HR, scheduling, and payroll. The role emphasizes attention to detail and strong communication across multiple teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Proficiency with Microsoft Office or comparable software.
• Ability to organize information across multiple systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyse program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Discretion

Job description

TSA Program Assistant opportunities in Rockwell City, IA are available to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, correspondence, and records management.

These positions involve working with managers and teams to keep daily operations accurate and on schedule, including various program areas such as finance, HR, scheduling, and payroll. The role emphasizes attention to detail and strong communication across multiple teams.