Program Assistant - Admin & Records, Flexible Scheduling

Transportation Security Careers; Mansfield (SD); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Tuition assistance

Transportation subsidies

Flexible scheduling

Wellness programs

Professional-development opportunities

Job summary

Transportation Security Administration Mansfield, SD is seeking a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, and prepare communications and reports.

The role involves scheduling, tracking deadlines, and assisting with finance, HR, scheduling, and other program areas, with emphasis on accuracy, compliance, and effective cross-team collaboration.

Qualifications

• Skills and experience that support administrative offices, reports, spreadsheets, and communications.
• Ability to track deadlines, assignments, records, or performance information.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Record management

Document management

Calendar coordination

Meeting coordination

Deadline management

Customer service

Professional communication

Multi-tasking

Discretion

Education

No specific degree required

Tools

Microsoft Office

Job description

Transportation Security Administration Mansfield, SD is seeking a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, and prepare communications and reports.

The role involves scheduling, tracking deadlines, and assisting with finance, HR, scheduling, and other program areas, with emphasis on accuracy, compliance, and effective cross-team collaboration.