Program Assistant: Admin & Data Coordination — Matthews

Transportation Security Careers; Matthews (MO); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant in Matthews, MO to provide essential administrative and program support to TSA managers and staff. The role involves coordinating daily office activities, compiling program data, and maintaining records within a fast-paced environment.

The position emphasizes accuracy, timely communication, and the ability to manage multiple assignments while upholding privacy and security standards.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Strong data entry and office software proficiency.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Office software

Multitasking

Discretion

Job description

Transportation Security Careers is seeking a Program Assistant in Matthews, MO to provide essential administrative and program support to TSA managers and staff. The role involves coordinating daily office activities, compiling program data, and maintaining records within a fast-paced environment.

The position emphasizes accuracy, timely communication, and the ability to manage multiple assignments while upholding privacy and security standards.