Program Assistant

Ownership Is the Future; New York (NY); Hybrid; USD 40,000 - 57,000; Part time

Job summary

Ownership Is The Future in NYC is seeking a detail-oriented Program & Compliance Assistant to manage participant intake, documentation, and program records in support of DYCD-funded initiatives.

The part-time role (~12–15 hours/week) requires accuracy, strong Excel/Google Sheets skills, and the ability to work independently while coordinating with instructors, staff, and leadership to meet deadlines and maintain compliance with funder requirements.

Qualifications

• Two years of relevant administrative, program operations, or compliance experience with NYC government-funded nonprofit programs.
• Hands-on experience with DYCD documentation, reporting, or participant tracking strongly preferred.
• Excellent attention to detail, accuracy, organization, and follow-through.
• Strong Excel/Google Sheets skills and comfort using digital tracking systems.
• Ability to work independently, manage deadlines, and handle confidential information responsibly.
• Sound judgment and willingness to ask questions whenever requirements are unclear.

Responsibilities

• Manage participant intake, enrollment documentation, eligibility records, consent forms, and required surveys.
• Maintain accurate records in DYCD Connect/PTS and internal tracking systems.
• Review CSBG/NDA documentation, including proof of residency, income eligibility records, and required participant files.
• Reconcile attendance, enrollment, and program outcomes; identify and resolve discrepancies.
• Track deadlines, outstanding paperwork, reporting requirements, and follow-up actions.
• Support DYCD reporting, monitoring visits, and fiscal documentation preparation.
• Communicate clearly with instructors, program staff, and leadership to resolve missing or inconsistent information.

Skills

Attention to detail

Organization

Follow-through

Independent work

Deadline management

Confidential information

Questioning when unclear

Tools

DYCD Connect/PTS

Excel

Google Sheets

Job description

Immediate Opportunity: Program & Compliance Assistant (DYCD)

Ownership Is The Future | New York City

Location: NYC-based, hybrid with site visits required

Schedule: Part-time, approximately 12–15 hours/week

Compensation: $35/hour

Reports to: Program Director

About Us

Ownership Is The Future helps young people and emerging entrepreneurs build businesses, develop financial agency, and create pathways to economic ownership. We work with schools and community partners across New York City.

The Role

We are seeking a highly organized, experienced Program & Compliance Assistant to manage the documentation, data accuracy, and administrative processes that keep our programs running effectively and in compliance with funder requirements.

This position is ideal for someone who takes pride in getting things right the first time, follows through consistently, and knows when to ask questions rather than make assumptions.

Responsibilities

• Manage participant intake, enrollment documentation, eligibility records, consent forms, and required surveys.
• Maintain accurate records in DYCD Connect/PTS and internal tracking systems.
• Review CSBG/NDA documentation, including proof of residency, income eligibility records, and required participant files.
• Reconcile attendance, enrollment, and program outcomes; identify and resolve discrepancies.
• Track deadlines, outstanding paperwork, reporting requirements, and follow-up actions.
• Support DYCD reporting, monitoring visits, and fiscal documentation preparation.
• Communicate clearly with instructors, program staff, and leadership to resolve missing or inconsistent information.

Qualifications

Required

• At least 2 years of relevant administrative, program operations, or compliance experience with NYC government-funded nonprofit programs.
• Hands-on experience with DYCD documentation, reporting, or participant tracking strongly preferred.
• Excellent attention to detail, accuracy, organization, and follow-through.
• Strong Excel/Google Sheets skills and comfort using digital tracking systems.
• Ability to work independently, manage deadlines, and handle confidential information responsibly.
• Sound judgment and willingness to ask questions whenever requirements are unclear.

Strong Plus

• Direct experience with DYCD CSBG/NDA-funded programs, including DYCD Connect/PTS.
• Experience preparing participant files for monitoring, audits, or funder reporting.

We value accuracy, reliability, sound judgment, and a genuine commitment to the young people and communities we serve.

Ownership Is The Future is an equal opportunity employer.