Assistant Program Coodinator

Children's Aid Society; New York (NY); Hybrid; USD 28,000 - 34,000; Full time

Job summary

The Assistant Program Coordinator at Children’s Aid Society will assist the School Age Director in the overall operation of afterschool and summer camp programs, supervise staff, and support data entry for site databases.

Responsibilities include attendance tracking, recruitment support, and coordinating with families and school partners. Flexibility for weekend/evening hours is required, with emphasis on collaboration and program quality.

Qualifications

• Knowledge of youth development principles.
• Ability to interface with diverse youth and staff.
• Experience creating curricula and implementing programs.
• Excellent written and verbal communication.
• Bilingual abilities are a plus.
• Working knowledge of computer systems and databases.

Responsibilities

• Support the School-Age Director in overall operation of afterschool and summer camp programs.
• Supervise and evaluate school-age program staff.
• Conduct daily walkthroughs and provide feedback to staff.
• Develop and maintain relationships with youth, families, and school staff.
• Track attendance and manage program rosters and sign-out sheets.
• Assist with recruitment, registration, and data entry.
• Maintain confidential files and produce weekly reports.
• Collaborate with partners and ensure weekend/evening coverage when needed.

Skills

Youth development principles

Curriculum development

Interdisciplinary teamwork

Communication skills

Bilingual Spanish

Database operations

Education

Associate or bachelor's degree preferred

Job description

Salary: $20- $25/hour

Position Summary:

The Assistant Program Coordinator reports to the School Age Coordinator for the Bicultural Bilingual School and is responsible for supporting the school- Age Director with the overall management of the site's afterschool and summer camp programs. This includes planning, organizing, coordinating and supervising elementary group leaders and program activities and program staff of all school age programs. Implement the Agency Mission, goals & objectives as well as Agency/Center policies & procedures. An additional component of the position is supporting data input related to site's database systems.

Children's Aid Mission:

To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children's Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models. Children's Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children's health, family stability, education, and social and emotional development.

Culture and Values

We put children, youth, and families first:

We listen to and incorporate the voices of children, youth and families in all that we do.

We seek equity and transformation in our communities:

We courageously work within and outside systems to create opportunities for children, youth and families.

We strive for excellence:

We hold ourselves to the highest standards and are committed to continuous learning and improvement.

We are powered by collaboration:

Our work is stronger when we trust, partner, and respect each other and the communities we serve.

We are driven by compassion:

We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Essential Duties and Responsibilities:

• Assist the School- Age Director in the overall operation of all school-age programs and summer camp programs
• Supervise and Evaluate School Age program staff
• Conduct daily walkthroughs, assist with monthly observations and provide feedback for staff
• Development & Maintains Relationships with Youth, Families (Parent), and school staff
• Create and update program rosters, sign out sheets & monthly attendance sheets
• Track attendance for members, monitor monthly chronic absenteeism
• Communicate, reach out to parents in timely manner regarding incident, attendance, etc
• Assist with recruitment and registration for all programs
• Track applications & identify what documents are missing
• Develop tracking for incoming applicants by group
• Support Data Specialist inputting data into agency wide systems
• Create, organize and maintain confidential client files
• Be a positive role model for children and serve as a positive role model for staff
• Complete and submit weekly schedules, reports and all other required documentation
• Interact, engage and maintain open communication with parents to enable a better understanding of youth needs and how to manage the child/children.
• Work collaboratively with other agency youth programs and partners
• Ability to work weekends, holidays and evenings, when necessary.
• All other duties as required, assigned and necessary.

Minimum Qualifications:

Associate or bachelor's Degree preferred

• 5 Years of experience working with school age Youth and /or families in community-based programs

Key Competencies:

• Knowledge of youth development principles and youth programs.
• Flexible and able to adapt.
• Experience in curricula development and implementation.
• Ability to interface with diverse youth and staff populations.
• Ability to work collaboratively with an interdisciplinary team.
• Excellent Communication Skills (written & verbal).
• Bilingual/English Spanish is a plus.
• Working knowledge of computer systems and database operations.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted.

Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.