Assistant Program Coodinator

Children's Aid; New York (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

Children’s Aid in New York City seeks an Assistant Program Coordinator to support the Bicultural Bilingual School’s afterschool and summer camp operations. You’ll help plan, organize, and supervise elementary group leaders and program activities, while assisting with data input across agency systems.

The role collaborates with the School Age Director to implement agency missions, policies, and ensure quality youth programming.

Qualifications

• 5 Years of experience working with school age Youth and/or families in community-based programs.
• Associate or bachelor’s Degree preferred.
• Knowledge of youth development principles and youth programs.
• Experience in curricula development and implementation.
• Ability to interface with diverse youth and staff populations.
• Ability to work collaboratively with an interdisciplinary team.
• Excellent communication skills (written & verbal).
• Bilingual/English Spanish is a plus.
• Working knowledge of computer systems and database operations.

Responsibilities

• Assist the School- Age Director in the overall operation of all school-age programs and summer camp programs.
• Supervise and evaluate School Age program staff.
• Conduct daily walkthroughs, assist with monthly observations and provide feedback for staff.
• Develop and maintain relationships with youth, families, and school staff.
• Create and update program rosters, sign-out sheets, and monthly attendance sheets.
• Track attendance and monitor monthly chronic absenteeism.
• Communicate with parents regarding incidents, attendance, etc.
• Assist with recruitment and registration for all programs.
• Maintain confidential client files and organize documentation.
• Be a positive role model for children and staff.
• Interact with parents to understand youth needs and support.

Skills

Youth development knowledge

Interdisciplinary teamwork

Excellent communication skills

Bilingual English/Spanish (plus)

Database operations

Education

Associate or Bachelor's degree preferred

Tools

Database systems

Job description

Position Summary

The Assistant Program Coordinator reports to the School Age Coordinator for the Bicultural Bilingual School and is responsible for supporting the school- Age Director with the overall management of the site's afterschool and summer camp programs. This includes planning, organizing, coordinating and supervising elementary group leaders and program activities and program staff of all school age programs. Implement the Agency Mission, goals & objectives as well as Agency/Center policies & procedures. An additional component of the position is supporting data input related to site’s database systems.

Salary

$20- $25/hour

Position Summary

The Assistant Program Coordinator reports to the School Age Coordinator for the Bicultural Bilingual School and is responsible for supporting the school- Age Director with the overall management of the site's afterschool and summer camp programs. This includes planning, organizing, coordinating and supervising elementary group leaders and program activities and program staff of all school age programs. Implement the Agency Mission, goals & objectives as well as Agency/Center policies & procedures. An additional component of the position is supporting data input related to site’s database systems.

Children’s Aid Mission

To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children’s Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models. Children’s Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children’s health, family stability, education, and social and emotional development.

Culture and Values

We put children, youth, and families first: We listen to and incorporate the voices of children, youth and families in all that we do.
We seek equity and transformation in our communities: We courageously work within and outside systems to create opportunities for children, youth and families.
We strive for excellence: We hold ourselves to the highest standards and are committed to continuous learning and improvement.
We are powered by collaboration: Our work is stronger when we trust, partner, and respect each other and the communities we serve.
We are driven by compassion: We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Essential Duties And Responsibilities

• Assist the School- Age Director in the overall operation of all school-age programs and summer camp programs
• Supervise and Evaluate School Age program staff
• Conduct daily walkthroughs, assist with monthly observations and provide feedback for staff
• Development & Maintains Relationships with Youth, Families (Parents), and school staff
• Create and update program rosters, sign out sheets & monthly attendance sheets
• Track attendance for members, monitor monthly chronic absenteeism
• Communicate, reach out to parents in timely manner regarding incident, attendance, etc
• Assist with recruitment and registration for all programs
• Track applications & identify what documents are missing
• Develop tracking for incoming applicants by group
• Support Data Specialist inputting data into agency wide systems
• Create, organize and maintain confidential client files
• Be a positive role model for children and serve as a positive role model for staff
Complete and submit weekly schedules, reports and all other required documentation
• Interact, engage and maintain open communication with parents to enable a better understanding of youth needs and how to manage the child/children.
• Work collaboratively with other agency youth programs and partners
• Ability to work weekends, holidays and evenings, when necessary.
• All other duties as required, assigned and necessary.

Minimum Qualifications

Associate or bachelor's Degree preferred

• 5 Years of experience working with school age Youth and /or families in community-based programs

Key Competencies

Knowledge of youth development principles and youth programs.

• Flexible and able to adapt.
• Experience in curricula development and implementation.
• Ability to interface with diverse youth and staff populations.
• Ability to work collaboratively with an interdisciplinary team.
• Excellent Communication Skills (written & verbal).
• Bilingual/English Spanish is a plus.
• Working knowledge of computer systems and database operations.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children’s Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.