Program Administrator: Finance & Academic Operations

Harvard Law School; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off including Paren

Health, dental, and vision insurance

Retirement plans with university plans

Wellbeing resources

Family support

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard Law School is seeking a Program Administrator to support a 12-person staff and a 40+ student clinical program. The PA handles financial responsibilities, administrative duties, and serves as faculty assistant to the Directors.

Responsibilities include managing funds, budgeting, teaching support, translating, supervising interns, preparing reports, coordinating workflows, and maintaining the case-management system. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum 2 years’ administration experience.
• Advanced professional fluency in Spanish.
• Fluency in Portuguese or Haitian Creole helpful.
• Ability to work independently and manage day-to-day priorities.
• Excel and related database skills.
• Ability to manage multiple assignments and meet deadlines.
• Strong interpersonal and customer service skills.
• Accounting or budgets experience is a plus.

Responsibilities

• Manage financial functions including faculty allowance funds, litigation funds, IOLTA client-trust accounts, reimbursements, purchasing, and budget reporting.
• Support teaching activities by assembling class readers, managing Canvas pages, and coordinating guest speakers.
• Oversee the translation and interpretation program.
• Administer the intern program: hiring, supervision, and project workflow.
• Compile data from multiple sources and prepare reports and statistics.
• Maintain internal communication and filing systems; support LegalServer documentation.
• Identify and resolve equipment and facilities issues and submit service requests.

Skills

Spanish fluency

Portuguese / Haitian Creole fluency

Independent work

Excel & database skills

Multi-tasking under deadlines

Interpersonal / customer service

Accounting & budgets (asset)

Education

Bachelor’s degree or equivalent experience

Tools

Canvas

LegalServer

Microsoft Office

Job description

Harvard Law School is seeking a Program Administrator to support a 12-person staff and a 40+ student clinical program. The PA handles financial responsibilities, administrative duties, and serves as faculty assistant to the Directors.

Responsibilities include managing funds, budgeting, teaching support, translating, supervising interns, preparing reports, coordinating workflows, and maintaining the case-management system. Strong communication and organizational skills are essential.