Hybrid Program Administrator — Legal Aid & Education Ops

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision health-ins

Retirement plans

Wellbeing resources

Family and caregiver support

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University in Cambridge, MA is seeking a Program Administrator to join the Harvard Law School Administration team. The PA will handle a broad set of financial duties, supervise staff, and support the clinical program's operations for the 40+ student academic program.

Responsibilities include managing faculty allowance funds, travel reimbursements, budget reporting, coordinating teaching logistics, translating and interpreting, coordinating interns, and maintaining documentation in

Qualifications

• Advanced professional fluency in Spanish (reading, writing, speaking) is required.
• Professional fluency in Portuguese, Haitian Creole or other languages commonly spoken in HLAB’s client communities is helpful.
• Ability to work independently, take initiative, and make decisions on day-to-day priorities; attention to detail and follow-through.
• Excel and related database skills; ability to quickly learn additional computer applications.
• Flexibility and ability to manage multiple assignments from several sources, to prioritize while involved in simultaneous tasks under deadlines, stay calm under pressure and deal with frequent changes is essential.
• Strong interpersonal, communication and customer service skills; ability to work with a diverse, multi-cultural population of clients, students and staff.
• Previous experience with accounting and budgets an asset.

Responsibilities

• Manage specific financial functions including the faculty allowance funds for Bureau-related courses, the litigation funds and the Bureau’s IOLTA client-trust accounts; oversee monetary reimbursements to staff and students as well as the purchasing of office supplies; run regular financial reports to ensure accuracy and budgetary adherence and contribute to budget preparation and the closing of the fiscal year.
• Support the classroom and clinical teaching including items such as assembling and producing class readers and training materials, managing Canvas pages for specific courses, arranging logistics for guest speakers, and additional academic and community outreach responsibilities.
• Manage the Bureau’s translation and interpretation program.
• Help administer the intern program including hiring and supervision of interns and coordinating workflow for projects, and managing time approvals.
• Compile data from multiple sources and prepare reports and statistics.
• Manage and organize internal communication systems as well as electronic and physical filing system, including ensuring proper documentation and troubleshooting the case management program (LegalServer).
• Identify and resolve problems relating to equipment and physical facilities and submit service requests to appropriate staff within the university or outside vendors.

Skills

Spanish fluency

Portuguese fluency

Haitian Creole

Excel

Database skills

Attention to detail

Interpersonal skills

Customer service

Budgeting

Education

Bachelor’s degree or equivalent experience

Tools

Canvas

LegalServer

Job description

Harvard University in Cambridge, MA is seeking a Program Administrator to join the Harvard Law School Administration team. The PA will handle a broad set of financial duties, supervise staff, and support the clinical program's operations for the 40+ student academic program.

Responsibilities include managing faculty allowance funds, travel reimbursements, budget reporting, coordinating teaching logistics, translating and interpreting, coordinating interns, and maintaining documentation in