Program & Administrative Support Specialist

Hamilton Center, Inc.; Plainfield (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Hamilton Center, Inc. is seeking a Program Assistant - OTP to provide secretarial and clerical support to Satellite Services & Vigo County Services staff. The role involves daily administrative tasks, record-keeping, data entry, and assisting with financial reports and funding paperwork.

The incumbent will complete OTP training, handle routine office duties, manage records, take minutes, and support billing and enrollment processes while interacting professionally with clients and staff.

Qualifications

• High School diploma required; business field education/experience desired.
• Proficiency in business English, basic math, typing, filing, and record maintenance.
• Familiarity with Microsoft Office (Word, Excel, Access) and data entry.
• Strong interpersonal, time management, and organizational skills.

Responsibilities

• Provide secretarial/clerical support and daily administrative tasks.
• Maintain all files, client charts, and program records.
• Assist with billing inquiries and client fee collection.
• Assist with Medicaid/Managed Care enrollment procedures and funding requirements.
• Take minutes and prepare financial reports as required.
• Operate office equipment and manage scheduling and appointments.

Skills

Microsoft Office

Interpersonal skills

Time management

Data entry

Education

High School diploma

Business education/experience

Tools

Billing system

Job description

Hamilton Center, Inc. is seeking a Program Assistant - OTP to provide secretarial and clerical support to Satellite Services & Vigo County Services staff. The role involves daily administrative tasks, record-keeping, data entry, and assisting with financial reports and funding paperwork.

The incumbent will complete OTP training, handle routine office duties, manage records, take minutes, and support billing and enrollment processes while interacting professionally with clients and staff.