Program Support Specialist — Admin & Records

Hamilton Center, Inc; Terre Haute (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Hamilton Center, Inc. is seeking a Program Assistant to provide secretarial and clerical support for the Satellite Services & Vigo County Services. The role involves maintaining files, preparing financial reports, and assisting with billing and enrollment procedures.

The ideal candidate has a High School diploma and strong Microsoft Office skills, plus reliable organizational and interpersonal abilities. Some travel may be required to various locations as needed.

Qualifications

• High School diploma required.
• Experience in business English, basic mathematics, typing, filing and record maintenance, reception.
• Proficiency in Microsoft Office (Word, Excel, Access) and data entry.
• Ability to learn HCI's computer billing system.
• Willingness to use personal transportation in work.

Responsibilities

• Provide secretarial/clerical support and assist with daily administrative functions.
• Maintain all files, client charts, and program records.
• Take minutes and prepare financial reports.
• Handle billing inquiries and the collection of client fees.
• Monitor enrollment procedures and screen client needs.
• Represent the agency professionally to clients and referral sources.
• Enter HAP information and track HAPs on site.
• Assist with other duties as assigned.

Skills

Interpersonal skills

Time management

Organizational skills

Communication skills

Telephone skills

Education

High School diploma

Tools

Microsoft Office

HCI billing system

Job description

Hamilton Center, Inc. is seeking a Program Assistant to provide secretarial and clerical support for the Satellite Services & Vigo County Services. The role involves maintaining files, preparing financial reports, and assisting with billing and enrollment procedures.

The ideal candidate has a High School diploma and strong Microsoft Office skills, plus reliable organizational and interpersonal abilities. Some travel may be required to various locations as needed.