Program & Administrative Assistant

Hamilton Center, Inc.; Terre Haute (IN); On-site; USD 24,000 - 36,000; Full time

Job summary

Hamilton Center, Inc. is seeking a Program Assistant to provide secretarial/clerical support to the Satellite Services & Vigo County Services staff. The role handles daily administrative tasks, record-keeping, and preparation of financial reports for the division.

The position requires a High School diploma and strong skills in Microsoft Office, data entry, and organizational abilities. The candidate will interact with clients daily and assist with billing and funding-related activities.

Qualifications

• High School diploma required.
• Knowledge of business English, basic mathematics, typing, filing and record maintenance.
• Good telephone skills and data entry proficiency.

Responsibilities

• Perform administrative/clerical functions such as typing, filing, copying, deposits, mail pickup, and scheduling appointments.
• Answer phones, take messages, screen calls for crises and respond to routine inquiries.
• Maintain all files, charts, and records for the program and take meeting minutes as required.
• Gather data and prepare monthly and annual financial reports and related forms.
• Enter program data and use the computer for correspondence, reports, and scheduling.
• Assist with billing inquiries and tracking deadlines for funding sources.
• Monitor enrollment procedures for clients and interact with staff and the public professionally.

Skills

Interpersonal skills

Time management

Organization skills

Education

High School diploma

Tools

Microsoft Office (Word, Excel, Access)

Job description

Hamilton Center, Inc. is seeking a Program Assistant to provide secretarial/clerical support to the Satellite Services & Vigo County Services staff. The role handles daily administrative tasks, record-keeping, and preparation of financial reports for the division.

The position requires a High School diploma and strong skills in Microsoft Office, data entry, and organizational abilities. The candidate will interact with clients daily and assist with billing and funding-related activities.