Program & Administrative Coordinator

TSA Hiring Service; Arizona; On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration (TSA) in Mount Lemmon, AZ is seeking a Program Assistant to provide essential administrative coordination and program support. You will help keep offices running smoothly by assisting with data tracking, scheduling, correspondence, records, payroll, and other day-to-day tasks.

Ideal candidates are detail-oriented, organized, and capable of juggling multiple assignments while communicating effectively with various teams.

Qualifications

• Organization and attention to detail required.
• Strong written and verbal communication skills.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written communication

Data entry and tracking

MS Office proficiency

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) in Mount Lemmon, AZ is seeking a Program Assistant to provide essential administrative coordination and program support. You will help keep offices running smoothly by assisting with data tracking, scheduling, correspondence, records, payroll, and other day-to-day tasks.

Ideal candidates are detail-oriented, organized, and capable of juggling multiple assignments while communicating effectively with various teams.