Program & Administrative Coordinator

Calista Corporation; Anchorage (AK); On-site; USD 52,000 - 70,000; Full time

Job summary

Calista Education and Culture is seeking a Program Coordinator/Administrative Assistant to provide high-level, complex support to the Implementation Director and team. The role emphasizes organizational and administrative excellence, including document control, scheduling, and travel coordination within Alaska.

The position requires a minimum of 4 years’ related experience, proficiency in Microsoft Office, and a commitment to confidentiality and ethics in a fast-paced nonprofit environment.

Qualifications

• High School Diploma required; Associate degree preferred.
• Minimum of 4 years’ related experience or an equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required; ability to learn additional software as needed.
• Willingness and ability to travel in the Calista Region as needed.
• Fluency in the Yupik language is preferred.
• Ability to pass a drug, driving and background screening.

Responsibilities

• Provide high-level support to the Implementation Director and team.
• Coordinate program documents, data entry, filing, and retention in compliance with regulatory requirements.
• Prepare reports, summaries, or data sets for leadership review.
• Develop, maintain and issue program documentation to customers in alignment with program scope.
• Manage small scale projects on behalf of organization and department.
• Provide day-to-day professional, organizational and technical support under the Manager's direction.
• Respond to questions and escalate to the Manager when needed.
• Maintain working knowledge of program policies and procedures, ensuring services align with standards.

Skills

Detail-oriented

Time management

Communication

Multitasking

Organizational skills

Customer service

Confidentiality

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Calista Education and Culture is seeking a Program Coordinator/Administrative Assistant to provide high-level, complex support to the Implementation Director and team. The role emphasizes organizational and administrative excellence, including document control, scheduling, and travel coordination within Alaska.

The position requires a minimum of 4 years’ related experience, proficiency in Microsoft Office, and a commitment to confidentiality and ethics in a fast-paced nonprofit environment.