Program Administrative Assistant & Office Coordinator

Douglas Education Service District; Roseburg (OR); On-site; USD 30,000 - 38,000; Full time

Job summary

Douglas ESD is seeking an Administrative Assistant to provide comprehensive clerical support for department programs, including scheduling, budgeting, recordkeeping and coordination of meetings. The role requires attention to detail and the ability to communicate effectively with staff and participants.

The position is anchored by a 200-day year, 5 days per week, 8 hours per day, with an immediate start and a starting salary in the posted hourly range. A background check is part of the process.

Qualifications

• High School diploma or equivalent.
• Minimum of 2 years of experience in office work is preferred.
• Ability to work efficiently with attention to detail.

Responsibilities

• Review documentation for accuracy pertaining to IFSPs and SPR&I compliance.
• Understand and bill for Medicaid purposes.
• Provide coverage for front reception area by greeting guests and answering phones.
• Coordinate clerical activities for the program director/coordinator, including scheduling travel.
• Maintain awareness of department, program, district, and school calendars.
• Coordinate meetings, programs, or events for the department.
• Represent the department in meetings when requested.
• Prepare correspondence, reports, minutes, and memoranda in proper format.

Skills

Attention to detail

Clerical tasks

Communication

Education

High School diploma or equivalent

Job description

Douglas ESD is seeking an Administrative Assistant to provide comprehensive clerical support for department programs, including scheduling, budgeting, recordkeeping and coordination of meetings. The role requires attention to detail and the ability to communicate effectively with staff and participants.

The position is anchored by a 200-day year, 5 days per week, 8 hours per day, with an immediate start and a starting salary in the posted hourly range. A background check is part of the process.