Administrative Assistant

Jackson State University; Van Winkle (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Jackson State University is seeking an Administrative Assistant to support day-to-day administrative services. The role involves clerical tasks, record-keeping, basic accounting, and coordination with the office Government and Community Engagement team.

Responsibilities include answering phones, scheduling, meeting coordination, expense reporting, and vendor liaison. A high school diploma or GED is required, with an associate degree preferred and at least two years of related experience.

Qualifications

• High school diploma or GED equivalent required.
• Associate degree in business administration, accounting, or related field preferred.
• Two years of administrative office experience, or combination of education and experience.

Responsibilities

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.

Skills

Phone handling

Scheduling

Document organization

Customer service

Vendor liaison

Education

High school diploma or GED

Associate degree in business administration / accounting

Job description

The Administrative Assistant is responsible for the day-to-day operations of the administrative services function. This role involves performing clerical, administrative, record-keeping, basic accounting, and other administrative support functions related to various ESD administrative tasks as assigned. The Administrative Assistant works in collaboration with the command staff team and reports to the Director of the Office Government and Community Engagement.

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service,
• Maintain office supplies and manage inventory.
• Other duties as assigned.

• High school diploma or GED equivalent required.
• Associate degree in business administration, accounting, or related field preferred.
• Two years of administrative office experience, or combination of education and experience.