Administrative Assistant - Transition Bridge Program

Douglas County School District

Lone Tree (IA)

On-site

USD 28,034 - 37,084

Full time

14 days+

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Benefits offered by this job

Health, vision, dental insurance

Flexible spending accounts

Retirement plan options

Paid sick and personal time

Job summary

Join a leading school district as an Administrative Assistant for the Transition Bridge Program. This role involves providing crucial administrative support, coordinating communications and events, and maintaining strong relations within the school community. Ideal for candidates with prior experience in educational environments and a collaborative mindset.

Qualifications

Three to five years job-related experience required.
Experience in a special education environment preferred.

Responsibilities

Provide administrative secretarial support for the principal.
Coordinate and supervise general business activities.
Maintain and manage the principal’s calendar and various personnel functions.

Skills

Collaborative team player

Effective Problem Solving skills

General computer literacy skills (Microsoft Office, Google)

Strong organizational and time management skills

Verbal and written communication skills in English

Education

High School or Equivalent

Job description

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Job Posting Title

Administrative Assistant - Transition Bridge Program

Job Description

Provides administrative secretarial support for the principal; coordinates and supervises general business activities and personnel of the program. Assists with setting up meetings for Bridge staff and coordinating IEP meetings with high schools. Develops and promotes good community relations among various community and school clientele. MINIMUM EXPERIENCE:

Three (3) to five (5) years job related experience
Experience in a special education environment preferred ESSENTIAL PHYSICAL REQUIREMENTS:
Occasional lifting five (5) to ten (10) pounds
Frequent sitting
Occasional bending, squatting, or standing

Responsibilities

Position Specific Information (if Applicable):

Coordinate a variety of building and staff activities: beginning and end-of-year check-in, registration, parent information nights, building security measures, etc.
Continually look to improve administrative processes.
Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, Enrich and other related technologies.
Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.
Maintain the principal’s calendar, make appointments, schedule meetings and conferences.May assist in maintaining overall calendar of school and community events.
Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.
Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc.
May prepare and distribute a variety of regular and special reports for administration, the district and the state.
Perform other related duties as assigned or requested.
Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner. Deal with matters of a highly confidential nature.
General budgetary responsibilities include:
Monitor and maintain budget functions related to a number of accounts such as activity funds, general funds, grants and petty cash.
Reconcile monthly budget accounts and prepare reports.
Maintain school inventory.

Certifications

Education:

High School or Equivalent (Required)

Skills

Collaborative team player, Effective Problem Solving skills, General computer literacy skills (Micrsoft Office, Google), Has the ability to effectively communicate with the school and school District community as well as the public at large., Has the ability to meet attendance standards and work the hours necessary to perform the essential functions of the job., Has the ability to perform responsibilities without the necessity of close supervision., Maintains a generally positive attitude., Observes all District policies and procedures., Strong organizational and time management skills, Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions

Position Type

Regular

Primary Location:

Bridge Program - Lone Tree

One Year Only (Yes Or No)

No

Scheduled Hours Per Week

40

Fte

1.00

Approx Scheduled Days Per Year

222 Work Days

(260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate

$20.35 USD Hourly

Maximum Hire Rate

$26.92 USD Hourly

Full Salary Range

$20.35 USD - $33.48 USD Hourly

All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans

This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past:

August 28, 2025

Seniority level