Program & Administrative Assistant — Galva, IA (Full-Time)

Transportation Security Careers; Galva (KS); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Galva, IA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. You will compile data, prepare reports, and assist with payroll, HR, scheduling, and other program areas while ensuring accuracy and compliance with procedures.

The role requires attention to detail, strong communication, and the ability to manage multiple assignments in a fast-paced environment.

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Galva, IA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain records. You will compile data, prepare reports, and assist with payroll, HR, scheduling, and other program areas while ensuring accuracy and compliance with procedures.

The role requires attention to detail, strong communication, and the ability to manage multiple assignments in a fast-paced environment.