Galva Program Assistant: Office & Admin Support (Full-Time)

Transportation Security Careers; Galva (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Galva, IA, is seeking Program Assistants to provide essential administrative and program support. You will help coordinate daily office activities, track program information, maintain records, and prepare internal communications to keep operations running smoothly.

The role emphasizes attention to detail, the ability to manage multiple assignments, and clear communication with teams.

Qualifications

• Experience providing administrative or program support in a busy office setting.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, HR, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Galva, IA, is seeking Program Assistants to provide essential administrative and program support. You will help coordinate daily office activities, track program information, maintain records, and prepare internal communications to keep operations running smoothly.

The role emphasizes attention to detail, the ability to manage multiple assignments, and clear communication with teams.