Program Administrative Assistant & Data Coordinator

Vista Hill Foundation; La Mesa (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Employer-paid retirement

Job summary

Vista Hill is seeking an Administrative Assistant to perform secretarial functions supporting the Program Supervisor, staff, clients, and partner agencies. Responsibilities include timely data entry, secure record-keeping, and coordinating reports and communications in a busy program setting.

This role involves audit support, maintaining training records, and acting as a point of contact for inquiries. On-site duties require attention to accuracy, organization, and discretion in handling

Qualifications

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one year to two years related experience and/or training; or equivalent combination of education and experience.
• Employee must have computer knowledge and office equipment.
• Proficient in typing is required.
• Medical billing experience helpful.
• Must pass pre-employment background check, TB test and drug screening.

Responsibilities

• Provides day-to-day clerical assistance to the Program manager & department, including data entry, filing, ordering supplies, mail, copying, and scanning.
• Assists with audit preparation.
• Maintains a safe, secure environment for clients and staff.
• Maintains records of staff training and certifications.
• Responds to inquiries or directs to appropriate respondent.
• Maintains office filing system.
• Performs data entry as needed for the program.
• Creates and sends out reports and communications as needed.
• Coordinates problem-solving between the program and third parties as necessary.
• Tracks program outcomes.

Skills

Typing proficiency

Computer knowledge

Education

Associate degree or equivalent

Job description

Vista Hill is seeking an Administrative Assistant to perform secretarial functions supporting the Program Supervisor, staff, clients, and partner agencies. Responsibilities include timely data entry, secure record-keeping, and coordinating reports and communications in a busy program setting.

This role involves audit support, maintaining training records, and acting as a point of contact for inquiries. On-site duties require attention to accuracy, organization, and discretion in handling