ADMINISTRATIVE ASSISTANT

Vista Hill Foundation; La Mesa (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Employer-paid retirement

Job summary

Vista Hill is seeking an Administrative Assistant to perform secretarial functions supporting the Program Supervisor, staff, clients, and partner agencies. Responsibilities include timely data entry, secure record-keeping, and coordinating reports and communications in a busy program setting.

This role involves audit support, maintaining training records, and acting as a point of contact for inquiries. On-site duties require attention to accuracy, organization, and discretion in handling

Qualifications

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one year to two years related experience and/or training; or equivalent combination of education and experience.
• Employee must have computer knowledge and office equipment.
• Proficient in typing is required.
• Medical billing experience helpful.
• Must pass pre-employment background check, TB test and drug screening.

Responsibilities

• Provides day-to-day clerical assistance to the Program manager & department, including data entry, filing, ordering supplies, mail, copying, and scanning.
• Assists with audit preparation.
• Maintains a safe, secure environment for clients and staff.
• Maintains records of staff training and certifications.
• Responds to inquiries or directs to appropriate respondent.
• Maintains office filing system.
• Performs data entry as needed for the program.
• Creates and sends out reports and communications as needed.
• Coordinates problem-solving between the program and third parties as necessary.
• Tracks program outcomes.

Skills

Typing proficiency

Computer knowledge

Education

Associate degree or equivalent

Job description

The Administrative Assistant performs secretarial functions to support the Program Supervisor, program staff, clients and involved agencies. Ensures records are assembled and maintained securely. Schedules appointments, coordinates reports and orders. Ensures data entry is timely & accurate to meet program needs.

DUTIES include:

• Provides day-to-day clerical assistance to the Program manager & department. This includes accurate data entry, filing, ordering supplies, mail, making copies, faxes/scans, etc.
• Assists with audit preparation
• Maintains safe and secure physical environment for clients and employees.
• Maintains records of staff training & certifications.
• Respond to respond to general inquires as able or directs to proper respondent.
• Maintains office filing system.
• Performs data entry as needed for program.
• Create/sends out reports and communications as needed.
• Coordinates solving problems between program and third parties as necessary.
• Tracks program outcomes.

REQUIREMENTS

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one year to two years related experience and/or training; or equivalent combination of education and experience.
• Employee must have computer knowledge and office equipment.
• Proficient in typing is required.
• Medical billing experience helpful.
• Must pass pre-employment background check, TB test and drug screening.

PAY

$20.00 per hour.

This is a starting rate and may be adjusted up based on education and experience.

Current Vista Hill employees in these job titles for 2025 are paid $18.50 - $24.00 per hour.

BENEFITS

• This position receives paid time off (vacation and sick leave), paid holidays, and employer-paid retirement account.

ABOUT US

Vista Hill is all about serving people. As a dynamic community-based organization, we develop and maintain a diverse array of quality services and programs throughout San Diego County. Our programs range from brief early intervention and preventive work with youth experiencing challenges, to treatment with school age kids, to long-term special education and training for individuals with developmental disabilities. We can be found assisting families in very difficult situations in many of our communities large and small, rural and suburban. You will see our caring staff working with challenging populations that most other agencies shy away from in areas that are conveniently located to the people we serve.

At Vista Hill we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Vista Hill is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.