Program Administrative Assistant — 9/80 Schedule & Exec Support

L3Harris Technologies; Palm Bay (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

L3Harris Technologies is seeking an Administrative Assistant in Palm Bay, FL to provide organized, proactive support to program leadership. You will prepare materials for meetings, maintain calendars, arrange travel, and assist with expense reports.

Strong communication and multitasking skills are essential, with attention to detail in a fast-paced environment. Ideal candidates will have a HS diploma (or equivalent) plus experience or an Associate degree with related experience, and an active

Qualifications

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Active TS/SCI with poly.

Responsibilities

• Provide administrative support to program leadership.
• Assist with the preparation of presentations, reports, spreadsheets, letters, memoranda, agendas, and schedules; prepare materials for internal and customer meetings.
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms, provide catering as needed.
• Arrange travel itineraries and assist with timely submission of expense reports.
• Interface with high-level internal and external contacts.
• Manage and plan events for program teams’ engagement.
• Ensure exceptional coordination and support for customer meetings/visitors.
• Create and maintain appropriate databases.
• Perform research or data analysis tasks.
• Process overtime requests for program team members.
• Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
• Perform other tasks and assignments as needed.

Skills

Multi-tasking

Time management

Communication

Interpersonal skills

Education

High School Diploma or equivalent

Associates Degree with 2 years related experience

Tools

Microsoft Office

PowerPoint

Word

Excel

Outlook

SharePoint

Job description

L3Harris Technologies is seeking an Administrative Assistant in Palm Bay, FL to provide organized, proactive support to program leadership. You will prepare materials for meetings, maintain calendars, arrange travel, and assist with expense reports.

Strong communication and multitasking skills are essential, with attention to detail in a fast-paced environment. Ideal candidates will have a HS diploma (or equivalent) plus experience or an Associate degree with related experience, and an active