Engineering Admin & Scheduling Coordinator

Harris Geospatial Solutions; Palm Bay (FL); On-site; USD 50,000 - 72,000; Full time

Job summary

L3Harris Technologies in Palm Bay, FL seeks an organized Administrative Assistant to support Engineering Managers and senior leadership. The role requires handling complex calendars, coordinating meetings and travel, and preparing reports and presentations using MS Office and SharePoint.

The ideal candidate will be detail-oriented, professional, confidential, and capable of working independently in a fast-paced environment with multiple priorities. A US government clearance may be required.

Qualifications

• Provide administrative support to Engineering functional leadership.
• Manage complex calendars, schedule and coordinate meetings, events, interviews, and appointments.
• Prepare, edit, format, and publish reports, spreadsheets, presentations, memoranda, agendas, and other documents using Microsoft PowerPoint, Word, Excel, Outlook, and SharePoint
• Create, maintain, and organize databases, shared files, and functional discipline artifacts
• Coordinate travel; prepare itineraries; assist with timely expense report submissions
• Prioritize, track, and help drive completion of key deliverables; follow up on outstanding actions
• Conduct basic research and data analysis in support of program and organizational needs
• Support meetings and conferences, including logistics and food service arrangements
• Draft and prepare presentation materials for both internal and executive-facing reviews
• Distribute mail, packages, and paperwork; relay messages and provide information to callers
• Process overtime requests and support other administrative workflows
• Perform additional related duties as required to support leadership and engineering execution
• Ability to obtain US Government Clearance

Responsibilities

• Support Engineering Managers and senior leadership with administrative tasks.
• Manage calendars and coordinate meetings, interviews, and travel.
• Prepare reports, presentations, and documentation for executive reviews.
• Maintain databases, files, and artifacts for the function.
• Assist with expense reports and travel arrangements.
• Support logistics for meetings and conferences.
• Draft materials for internal and executive reviews.

Skills

Calendar management

Travel coordination

Report creation

Executive support

Confidentiality

Education

High School Diploma or equivalent

Associates Degree or higher

Tools

MS Office

SharePoint

Power BI

Job description

L3Harris Technologies in Palm Bay, FL seeks an organized Administrative Assistant to support Engineering Managers and senior leadership. The role requires handling complex calendars, coordinating meetings and travel, and preparing reports and presentations using MS Office and SharePoint.

The ideal candidate will be detail-oriented, professional, confidential, and capable of working independently in a fast-paced environment with multiple priorities. A US government clearance may be required.