Administration D - Engineering Administrative Assistant

Harris Geospatial Solutions; Palm Bay (FL); On-site; USD 50,000 - 72,000; Full time

Job summary

L3Harris Technologies in Palm Bay, FL seeks an organized Administrative Assistant to support Engineering Managers and senior leadership. The role requires handling complex calendars, coordinating meetings and travel, and preparing reports and presentations using MS Office and SharePoint.

The ideal candidate will be detail-oriented, professional, confidential, and capable of working independently in a fast-paced environment with multiple priorities. A US government clearance may be required.

Qualifications

• Provide administrative support to Engineering functional leadership.
• Manage complex calendars, schedule and coordinate meetings, events, interviews, and appointments.
• Prepare, edit, format, and publish reports, spreadsheets, presentations, memoranda, agendas, and other documents using Microsoft PowerPoint, Word, Excel, Outlook, and SharePoint
• Create, maintain, and organize databases, shared files, and functional discipline artifacts
• Coordinate travel; prepare itineraries; assist with timely expense report submissions
• Prioritize, track, and help drive completion of key deliverables; follow up on outstanding actions
• Conduct basic research and data analysis in support of program and organizational needs
• Support meetings and conferences, including logistics and food service arrangements
• Draft and prepare presentation materials for both internal and executive-facing reviews
• Distribute mail, packages, and paperwork; relay messages and provide information to callers
• Process overtime requests and support other administrative workflows
• Perform additional related duties as required to support leadership and engineering execution
• Ability to obtain US Government Clearance

Responsibilities

• Support Engineering Managers and senior leadership with administrative tasks.
• Manage calendars and coordinate meetings, interviews, and travel.
• Prepare reports, presentations, and documentation for executive reviews.
• Maintain databases, files, and artifacts for the function.
• Assist with expense reports and travel arrangements.
• Support logistics for meetings and conferences.
• Draft materials for internal and executive reviews.

Skills

Calendar management

Travel coordination

Report creation

Executive support

Confidentiality

Education

High School Diploma or equivalent

Associates Degree or higher

Tools

MS Office

SharePoint

Power BI

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Engineering Administrative Assistant

Job Code: 42621

Job Location: Palm Bay, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description

L3Harris Technologies is seeking a highly organized, proactive, and detail‑oriented Administrative Assistant to provide comprehensive administrative support to Engineering Managers and senior leadership within the Intel & Cyber Division. This role requires exceptional professionalism, integrity, judgment, and the ability to operate effectively in a fast‑paced, dynamic environment with multiple competing priorities.

The ideal candidate is a resourceful self‑starter with strong interpersonal skills who can work independently or collaboratively, manage complex tasks, and maintain strict confidentiality.

Essential Functions

• Provide administrative support to Engineering functional leadership
• Manage complex calendars, schedule and coordinate meetings, events, interviews, and appointments
• Prepare, edit, format, and publish reports, spreadsheets, presentations, memoranda, agendas, and other documents using Microsoft PowerPoint, Word, Excel, Outlook, and SharePoint
• Create, maintain, and organize databases, shared files, and functional discipline artifacts
• Coordinate travel; prepare itineraries; assist with timely expense report submissions
• Prioritize, track, and help drive completion of key deliverables; follow up on outstanding actions
• Conduct basic research and data analysis in support of program and organizational needs
• Support meetings and conferences, including logistics and food service arrangements
• Draft and prepare presentation materials for both internal and executive-facing reviews
• Distribute mail, packages, and paperwork; relay messages and provide information to callers
• Process overtime requests and support other administrative workflows
• Perform additional related duties as required to support leadership and engineering execution
• Ability to obtain US Government Clearance

Qualifications

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills

• Active Top Secret/SCI Security Clearance
• Proficiency with Microsoft Office tools including Outlook, PowerPoint, Word, SharePoint, and Excel, including experience with data manipulation and the creation / management of pivot tables
• Experience navigating Power BI dashboards and applying filters to support organizational analytics
• Experience supporting senior executives and/or senior government or Department of Defense stakeholders
• High energy, positive attitude, and collaborative mindset

#LI-KT1

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.