Executive Admin & Calendar Management Lead

Harris Geospatial Solutions; Palm Bay (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

L3Harris Technologies in Palm Bay, FL is seeking an Executive Administrator for the operations leadership team. This role requires a highly organized, confidential, self-motivated professional who can manage complex schedules, travel, and correspondence while supporting executives and their teams.

The position follows a 9/80 schedule with opportunities to contribute across departments, participate in planning company events, onboarding new hires, and ensuring seamless information flow.

Qualifications

• High School Diploma or equivalent with 6+ years of relevant experience, or Associate's Degree with 2+ years of related experience.

Responsibilities

• Manage scheduling for operations leadership, including agendas, mail, email, calls, travel arrangements, visitor management, presentations, and other company logistics.
• Provide calendar support with advance preparation for all commitments—briefings, pre‑reads, agendas, presentations, and itineraries.
• Coordinate travel-related activities, including hotel booking, transportation, meals, and expense reporting.
• Prepare and edit correspondence, reports, presentations, and other documents; review materials for accuracy and completeness.
• Coordinate and implement office procedures; manage inventory of office supplies and equipment; liaise with vendors and service providers.
• Maintain and update records, databases, and filing systems.
• Coordinate meetings and business meals, including agenda prep, note‑taking, and follow‑up on action items.
• Assist with onboarding new hires within the operations department, including workspace preparation and orientation coordination.
• Participate in planning and execution of company events and meetings.
• Handle inquiries from internal and external contacts and provide assistance as needed.
• Perform project support work as assigned to support departmental objectives.
• Uphold strict confidentiality at all times.
• Ability to obtain US Govt security clearance

Skills

Executive support

Calendar management

Travel coordination

Communications

Education

High School Diploma or equivalent

Associate's Degree

Tools

MS Office Suite

MS Teams

SharePoint

SAP Concur

Zoom

Job description

L3Harris Technologies in Palm Bay, FL is seeking an Executive Administrator for the operations leadership team. This role requires a highly organized, confidential, self-motivated professional who can manage complex schedules, travel, and correspondence while supporting executives and their teams.

The position follows a 9/80 schedule with opportunities to contribute across departments, participate in planning company events, onboarding new hires, and ensuring seamless information flow.