Administration C - TS/SCI with Poly

L3Harris Technologies; Palm Bay (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

L3Harris Technologies is seeking an Administrative Assistant in Palm Bay, FL to provide organized, proactive support to program leadership. You will prepare materials for meetings, maintain calendars, arrange travel, and assist with expense reports.

Strong communication and multitasking skills are essential, with attention to detail in a fast-paced environment. Ideal candidates will have a HS diploma (or equivalent) plus experience or an Associate degree with related experience, and an active

Qualifications

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Active TS/SCI with poly.

Responsibilities

• Provide administrative support to program leadership.
• Assist with the preparation of presentations, reports, spreadsheets, letters, memoranda, agendas, and schedules; prepare materials for internal and customer meetings.
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms, provide catering as needed.
• Arrange travel itineraries and assist with timely submission of expense reports.
• Interface with high-level internal and external contacts.
• Manage and plan events for program teams’ engagement.
• Ensure exceptional coordination and support for customer meetings/visitors.
• Create and maintain appropriate databases.
• Perform research or data analysis tasks.
• Process overtime requests for program team members.
• Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
• Perform other tasks and assignments as needed.

Skills

Multi-tasking

Time management

Communication

Interpersonal skills

Education

High School Diploma or equivalent

Associates Degree with 2 years related experience

Tools

Microsoft Office

PowerPoint

Word

Excel

Outlook

SharePoint

Job description

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administration C - Administrative Assistant

Job Code: 38330

Job Location: Palm Bay, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

L3Harris is looking for a Program Administrative Assistant who is well-organized, resourceful, great at multi-tasking, has a strong attention to detail, with the ability to anticipate assistance needs and take initiative.

Essential Functions:

• Provide administrative support to program leadership.
• Assist with the preparation of presentations, reports, spreadsheets, letters, memoranda, agendas, and schedules; prepare materials for internal and customer meetings.
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms, provide catering as needed.
• Arrange travel itineraries and assist with timely submission of expense reports.
• Interface with high-level internal and external contacts.
• Manage and plan events for program teams’ engagement.
• Ensure exceptional coordination and support for customer meetings/visitors.
• Create and maintain appropriate databases.
• Perform research or data analysis tasks.
• Process overtime requests for program team members.
• Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
• Perform other tasks and assignments as needed.

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Active TS/SCI with poly.

Preferred Additional Skills:

• Experience with Microsoft Office suite of tools, including PowerPoint, Word, Excel, Outlook, and SharePoint.
• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task.
• Excellent communication, time-management, problem-solving, interpersonal, and team collaboration skills.
• Well-organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
• Effectively handle multiple simultaneous projects.
• Demonstrate strong attention to detail and a high degree of accuracy.
• Maintain confidentiality.

L3Harris Technologies is proud to be an Equal Opportunity Employer.

L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination.

All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.

L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.