Community Programs Administrative Specialist

BronxWorks; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

BronxWorks is seeking an Administrative Assistant to support daily office operations across programs and assist with intake processing and reporting. This role involves greeting visitors, coordinating with vendors and DHS PATH, and maintaining logs and documentation.

The ideal candidate has an Associates degree or equivalent experience, strong typing (50 wpm) and proficient computer skills. A team-focused, detail-oriented approach is essential for success in our diverse community organization.

Qualifications

• Associates degree or high school diploma/equivalent with two years related experience.
• Proficiency in modern business communications including email, voicemail, and copier equipment.
• Proficiency in basic filing principles and standard correspondence formats.
• Minimum typing speed of 50 words per minute.
• Excellent communication and interpersonal skills.

Responsibilities

• Interact with visitors, vendors, and funders; act as liaison with DHS representatives.
• Review invoices for accuracy; maintain inventory logs and monthly reporting.
• Purchase office supplies and manage documentation for purchasing decisions.
• Maintain training logs and ensure regulatory compliance; support staff and volunteers.
• Draft, copy, fax and file agency documents; manage calendar and conference rooms.
• Assist with audits and proposals; deliver documents to BronxWorks offices and funding sources.

Skills

Communication

Typing speed

Office software

Documentation

Education

Associates degree or equivalent combo

Job description

BronxWorks is seeking an Administrative Assistant to support daily office operations across programs and assist with intake processing and reporting. This role involves greeting visitors, coordinating with vendors and DHS PATH, and maintaining logs and documentation.

The ideal candidate has an Associates degree or equivalent experience, strong typing (50 wpm) and proficient computer skills. A team-focused, detail-oriented approach is essential for success in our diverse community organization.