Professional Development Coordinator

ASAE; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

Join a forward-thinking organization dedicated to professional development and education. This full-time role involves managing a diverse portfolio of educational initiatives, including virtual and in-person conferences, workshops, and training sessions. You will play a key role in ensuring all programs align with the organization's mission and meet the needs of its members. Enjoy the flexibility of a fully remote position with a supportive team, competitive benefits, and opportunities for ongoing professional growth. If you have a passion for education and event management, this is the perfect opportunity to make a significant impact.

Benefits

Fully remote work

Flexible schedule

Paid time off

Health insurance

401(k) retirement plan

Ongoing professional development support

Collaborative work environment

Qualifications

• 3+ years of experience in event coordination and education management.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage ACES’ education programs, including virtual and in-person events.
• Coordinate speaker management and logistics for conferences.

Skills

Event Coordination

Education Management

Training Program Administration

Organizational Skills

Interpersonal Communication

Project Management

Education

Bachelor's Degree

Tools

Learning Management Systems (LMS)

Virtual Event Platforms

Project Management Tools

Job description

POSITION: Full-time, salaried position. Benefits include fully remote work, paid time off, health insurance, 401(k) retirement plan, paid holidays, and ongoing professional development opportunities.

REPORTS TO: Executive Director

OBJECTIVE:

Manage ACES' professional development initiatives and education programming, including both in-person and virtual conferences, trainings, webinars, and speaker management. Ensure all educational programming furthers ACES’ mission, supports members’ needs, and upholds the organization’s commitment to professional excellence.

PROFESSIONAL DEVELOPMENT RESPONSIBILITIES:

• Coordinate and oversee ACES’ full portfolio of education programs, including monthly webcasts, workshops, bootcamps, Spotlight Series, virtual conference, in-person conference, the ACES Academy (learning management system), and all in-person trainings.
• Manage the education portion of the national in-person and virtual conferences, including call for speakers, session selection, speaker coordination, and scheduling.
• Manage speaker contracts and logistics for all professional development events.
• Oversee and track food and beverage (F&B) needs for all education-related events.
• Monitor industry trends to ensure training content is relevant and responsive.
• Collaborate with the ACES marketing team to promote educational offerings.
• Ensure proper documentation, session evaluations, feedback, and continuous improvements for all programs.
• Manage ACES certificate program in conjunction with Poynter

EVENT AND CONFERENCE MANAGEMENT RESPONSIBILITIES:

• Manage the logistics for all educational sessions at ACES’ in-person and virtual conferences.
• Coordinate all aspects of speaker management, including onboarding, A/V needs, honoraria, and reimbursements.
• Ensure smooth delivery of education content, including pre-event preparations, onsite support (virtual or in-person), signage, badge printing, and F&B arrangements.
• Manage event budgets for education and training events.
• Serve as main point of contact for speakers and trainers during event execution.
• Oversee logistical coordination with hotels, virtual platforms, vendors, and internal stakeholders.
• Process contracts, RFPs, and service agreements related to education programming and events.
• Reconcile post-event expenditures and closeout processes, including analyzing survey data and evaluation metrics.
• Support and occasionally lead additional event logistics assigned by the Executive Director.

ADDITIONAL RESPONSIBILITIES:

• Provide regular reports and updates on professional development activities.
• Maintain detailed tracking spreadsheets for speakers, sessions, attendance, and feedback.
• Coordinate with committees and volunteers as needed to enhance education offerings.
• Attend team meetings and contribute to organizational planning and strategic initiatives.
• Other duties as assigned.

PERKS OF BEING PART OF THE ACES TEAM:

• Work from home (fully remote)
• Highly flexible schedule
• Paid time off, plus seven paid holidays
• Health, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• Ongoing professional development support
• Fun, collaborative, and supportive work environment

ACES is an equal opportunity employer. Employment is based on ability without regard to race, color, religion, sex, national origin, disability, marital status, sexual orientation, or any other protected category under applicable law.

QUALIFICATIONS:

• Bachelor’s degree or equivalent work experience.
• 3+ years of professional experience in event coordination, education management, training program administration, or a related field.
• Experience managing both virtual and in-person educational events.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Excellent interpersonal communication skills and comfort in liaising with speakers, vendors, staff, and volunteers.
• Familiarity with learning management systems (LMS), virtual event platforms, and project management tools.
• Prior association or nonprofit experience is a plus.