Production Operations & Data Coordinator

Keller North America, Inc.; Woodbridge (VA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Job summary

Keller North America, Inc. in Woodbridge, VA, is seeking a Production Administrative Assistant to support Production Managers and Supervisors. You will maintain production records, coordinate documentation, and help ensure timely completion of reports and metrics in a fast-paced manufacturing environment.

The role emphasizes data entry, scheduling, payroll timekeeping support, safety documentation, and collaboration with leadership to keep daily plant operations running smoothly.

Qualifications

• High school diploma or equivalent.
• 3+ years administrative, clerical, operations in a manufacturing environment.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Experience with production reporting and operational metrics.
• Experience with ERP, HRIS, timekeeping, or other business systems.

Responsibilities

• Provide daily administrative support to Production Managers, Supervisors, and production leadership.
• Assist with maintaining production schedules, staffing information, and operational documentation.
• Collect, enter, and maintain daily production information in applicable systems and spreadsheets.
• Maintain accurate records of production quantities, labor hours, downtime, scrap, rework, and other production metrics.
• Prepare daily, weekly, and monthly production reports as requested.
• Assist with tracking production goals, departmental metrics, and key performance indicators.
• Identify missing or inconsistent information and follow up with supervisors for corrections.
• Prepare materials and reports for production meetings and maintain related documentation.
• Support Production leadership with special projects and process-improvement initiatives.
• Maintain current production employee rosters, schedules, and department information.
• Assist with tracking attendance, overtime, shift assignments, and other production-related employee information.
• Track employee training, certifications, qualifications, and skill-matrix information.
• Assist with administrative aspects of new employee onboarding within the Production department.
• Assist supervisors with maintaining required employee documentation.
• Communicate production-related administrative information to employees as directed by Production leadership.
• Assist with gathering information required for payroll processing.
• Maintain supporting documentation for approved Time off, overtime, schedule changes, and payroll adjustments.
• Follow company procedures regarding timekeeping and payroll confidentiality.
• Maintain accurate spreadsheets, databases, production logs, and reports.
• Enter and update production data in company systems in a timely manner.
• Generate routine reports and compile information for operational reviews.
• Assist with preparing presentations, charts, and other materials for production meetings.
• Assist Production leadership with maintaining required production and safety documentation.
• Maintain records related to safety meetings, training, inspections, and other production activities as assigned.
• Ensure required documentation is completed and properly maintained.
• Communicate documentation or compliance issues to Production leadership.
• Follow all company safety policies and procedures.

Skills

3+ years administrative experience

Strong organizational skills

Time-management

Data entry and recordkeeping

Excellent written and verbal comms

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Teams

ERP

HRIS

Job description

Keller North America, Inc. in Woodbridge, VA, is seeking a Production Administrative Assistant to support Production Managers and Supervisors. You will maintain production records, coordinate documentation, and help ensure timely completion of reports and metrics in a fast-paced manufacturing environment.

The role emphasizes data entry, scheduling, payroll timekeeping support, safety documentation, and collaboration with leadership to keep daily plant operations running smoothly.