Production Admin & KPI Reporting Specialist

South Mill; Kennett Square (Chester County); Hybrid; USD 36,000 - 48,000; Full time

Job summary

South Mill in Kennett Square, PA is seeking an Admin Assistant for Production to handle daily dashboards, payroll support, reporting, and routine follow-ups on the production floor. You will help managers address operational issues, support packaging lines, and keep essential administrative records up to date.

The role requires strong Excel and ERP/CMMS experience, attention to detail, and the ability to work independently across multiple managers.

Qualifications

• High school diploma or equivalent required.
• Experience with ERP/CMMS systems preferred.
• Strong Excel skills and Microsoft Office proficiency.
• Experience in manufacturing or distribution environment preferred.
• Bilingual English/Spanish preferred for cross-functional communication.

Responsibilities

• Daily Production & Operational Support: Collate and verify daily packing logs; input data into ERP/CMMS; prepare daily production schedules and shift paperwork.
• Quality Assurance & Regulatory Tracking: Maintain audit-ready records for HACCP/SQF/USDA guidelines; document non-conformance reports.
• KPI & Metrics Reporting: Generate daily/weekly/monthly KPI dashboards including OEE, downtime, yields, and labor efficiency.
• General Departmental Administration: Maintain attendance records, shift rosters, and payroll timecards; organize meetings and track action items.
• Communication & Follow-Up Support: Facilitate communication between production leadership and support departments; ensure documentation is complete.

Skills

MS Office proficiency

Advanced Excel

ERP/CMMS experience

Attention to detail

Organizational skills

Independent work

Education

High school diploma or equivalent

Associate degree in Business/Logistics (preferred)

Tools

SAP

Oracle

CMMS

Job description

South Mill in Kennett Square, PA is seeking an Admin Assistant for Production to handle daily dashboards, payroll support, reporting, and routine follow-ups on the production floor. You will help managers address operational issues, support packaging lines, and keep essential administrative records up to date.

The role requires strong Excel and ERP/CMMS experience, attention to detail, and the ability to work independently across multiple managers.