Production Admin & KPI Dashboard Specialist

Southmill Champs; Five Points (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

Southmill Champs is seeking a Production Administrative Assistant to support daily operations in Kennett Square, PA. The role involves hands-on production floor support, data entry for packing logs, and payroll-related tasks.

Ideal candidates have 2–4 years of admin experience in manufacturing or distribution, with strong Excel, ERP/CMMS skills, and keen attention to detail. This full-time position offers stability and room to grow within the production team.

Qualifications

• High school diploma or equivalent required.
• 2–4 years of administrative support experience in manufacturing or distribution.
• Fresh Produce, Food Processing, or Consumer Packaged Goods experience preferred.

Responsibilities

• Daily Production & Operational Support: Collate, record, and verify daily packing logs across all packaging lines; input daily yield, throughput, labor hours, and downtime data into ERP/CMMS systems.
• Quality Assurance & Regulatory Tracking: Maintain audit-ready documents for HACCP, SQF, USDA, and customer guidelines; document non-conformances and product rejections.
• KPI & Metrics Reporting: Generate daily/weekly/monthly KPI dashboards and QA scorecards; monitor defect trends and OTIF metrics for continuous improvement.
• General Departmental Administration: Maintain attendance, shift rosters, payroll approvals; organize meetings and training records for staff.
• Communication & Follow-Up Support: Facilitate communication between production leadership and support departments; follow up on pending items and distribute reports.

Skills

Microsoft Office proficiency

Excel advanced

Attention to detail

Organizational skills

Multitasking

Independent working

Communication

Education

High school diploma or equivalent

Associate degree or vocational certification in Business Administration or Logistics

Tools

SAP

Oracle

CMMS databases

Job description

Southmill Champs is seeking a Production Administrative Assistant to support daily operations in Kennett Square, PA. The role involves hands-on production floor support, data entry for packing logs, and payroll-related tasks.

Ideal candidates have 2–4 years of admin experience in manufacturing or distribution, with strong Excel, ERP/CMMS skills, and keen attention to detail. This full-time position offers stability and room to grow within the production team.