Production Operations Administrative Coordinator

Dow Jones; Silver Spring (MD); On-site; USD 26,000 - 37,000; Part time

Benefits offered by this job

Healthcare plans

Paid Time Off

Retirement plans

Medical, dental & vision insurance

Education benefits

Paid maternity/paternity leave

Family care benefits

Commuter transit program

Subscription discounts

Employee referral program

Job summary

Dow Jones in Silver Spring, MD is seeking an experienced administrative assistant for a part-time role. Under minimal supervision you will handle various administrative tasks, maintain department policies, and contribute to project completion.

The position reports to the Senior Manager, Production Operations and is based in White Oak, MD. The candidate should have strong Microsoft Office and Google Workspace skills, excellent organization, and the ability to multitask with good written and

Qualifications

• High school diploma or equivalent.
• 2 years of related work experience preferred.
• Experience with email, spreadsheets, presentations and word processing applications.
• Basic understanding of accounting principles to complete financial paperwork.

Responsibilities

• Enter all commercial production details into an existing spreadsheet.
• Monitor and follow procedures to order newsprint for contract print jobs and DJ.
• Track newsprint consumption using existing software and Excel.
• Assist in the physical inventory counting within the plant on frequent basis.
• Prepare invoices for commercial work (i.e. Epoch and NYT).
• Assist with EHS documentation and file storage.
• Be responsible for performing a wide variety of clerical procedures that require independent judgment, ingenuity, and initiative in the utilization of computers and other equipment.
• Other duties involve coordinating between departments to complete projects, setting up and formatting reports, scheduling appointments, arranging meetings, maintaining a calendar, monitoring inventory, and ordering supplies.

Skills

Rapport with customers

Organizational skills

Multitasking

Time management

Written and verbal communication

Clear communication with team

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Excel

Job description

Dow Jones in Silver Spring, MD is seeking an experienced administrative assistant for a part-time role. Under minimal supervision you will handle various administrative tasks, maintain department policies, and contribute to project completion.

The position reports to the Senior Manager, Production Operations and is based in White Oak, MD. The candidate should have strong Microsoft Office and Google Workspace skills, excellent organization, and the ability to multitask with good written and