Production Admin Coordinator - Roofing Projects

Stellar Roofing Inc; Audubon Industrial Park (NY); On-site; USD 33,000 - 39,000; Full time

Job summary

Stellar Roofing Inc. is seeking an Administrative Assistant – Production to support scheduling and project coordination from start to finish. You will serve as a liaison among crews, suppliers, sales, and management, ensuring timely delivery and clear communication.

The role requires strong organizational skills, proficiency in Microsoft Office, and experience with ERP software. A high school diploma is expected, with 1–3 years in a similar setting preferred.

Qualifications

• High school diploma or equivalent is required.
• Experience in administrative work is preferred, especially in construction/production environments.
• Proficiency with Microsoft Office and basic data entry is essential.

Responsibilities

• Answer calls from customers and log details in the CRM system.
• Communicate professionally with clients, subcontractors, and internal teams.
• Provide timely feedback to customers to close issues/orders.
• Coordinate dates and changes for open orders with cross-functional teams.
• Perform data entry accurately and efficiently.
• Manage multiple administrative duties and maintain confidentiality.
• Support other departments as needed and assist with clerical tasks.

Skills

CRM system

Phone & email etiquette

Time management

Data entry

Multitasking

Confidentiality

Communication skills

Teamwork

Typing

Calculator usage

Education

High school diploma or equivalent

Associate degree or relevant certification

Tools

ERP software

Job description

Stellar Roofing Inc. is seeking an Administrative Assistant – Production to support scheduling and project coordination from start to finish. You will serve as a liaison among crews, suppliers, sales, and management, ensuring timely delivery and clear communication.

The role requires strong organizational skills, proficiency in Microsoft Office, and experience with ERP software. A high school diploma is expected, with 1–3 years in a similar setting preferred.