Producer - Live Events

CIVIC; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Full benefits package

Paid time off

Parental leave benefits

Job summary

A leading cultural marketing agency in New York is seeking a Producer to lead the production of unique marketing activations. This hybrid role involves planning, managing budgets, mentoring junior members, and collaborating with clients. The ideal candidate has 3-6 years of experience in experiential events and strong organizational and communication skills. Join a diverse team committed to making a positive impact through innovative marketing solutions. Competitive salary and full benefits offered.

Qualifications

• 3-6 years of experience in experiential or special events.
• Demonstrated experience with production and technical vendors.
• Resourceful self-starter thriving in fast-paced environments.

Responsibilities

• Lead production of experiential marketing activations.
• Manage budgets and track costs.
• Mentor junior team members and supervise event staff.

Skills

Experience in experiential or special events

Organizational skills

Communication skills

Problem solving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

AutoCAD

Photoshop

Job description

3x a week in office, 2x a week remote. In-person for activations.

Our Community

We’re CIVIC. Since 1999, we’ve led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.

Our broad suite of integrated marketing services includes:

• Brand Strategy, Concept and Creative Development
• Live Event, Proprietary Brand Activations and Pro-Social Campaigns
• Content Development and Execution via Civic Studios
• PR/Media Relations and Social Media Marketing
• Executive and Internal Communications
• Growth Marketing and Partnership Development

At Civic, we believe business is the world’s most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.

The Role

As a Producer, your primary function is to lead the production of memorable, unique experiential, traditional and non-traditional marketing activations, partnering with internal account and creative teams. You will support the production from conception to completion. In the pre-production phases, this job will be hybrid, but the role will require onsite work and travel for the events.

Primary Purpose (75%): As a Producer it will be your responsibility to work closely with our Executive Producer, account and creative teams to help take creative concepts and bring them to life in the form of unique and engaging experiences. This includes pre-production, execution, and post-production. You will work collaboratively with the client and cross-functionally with both internal teams and external partners to combine creative solutions with project objectives and KPIs to help deliver exceptional results for our clients. You will need to have a foundational knowledge and a background in event production from development to execution, ideally with direct experience on experiential marketing events.

Key Responsibilities & Duties

• Support all elements of event production from conception to execution, including pre-production, set-up, breakdown and post production
• Support management of budgets and ability to effectively estimate, project and track costs, and work with CIVIC’s financial team to ensure projects are successfully reconciled in accordance with policy and procedure
• Detailed management, tracking and filing of project documentation and files
• Assist in venue research, sourcing and selection and, as required, permitting
• Vendor contract negotiation, including but not limited to venues, production/ staging, AV, and catering using CIVIC tools (i.e. terms and conditions, scopes of work, certificates of insurance requirements, etc)
• Mentor more junior team members and work to identify, select, onboard and supervise freelance and temporary event staff as required
• Sourcing and selection for various production elements including scenic design and fabrication, AV and lighting, power, furniture and decor as well as site vendors such as heavy equipment and internet
• Develop, communicate, and execute production schedule and run-of-show
• Ability to manage workload and proactively accomplish tasks
• Preserve and foster CIVIC’s Culture and maintain a positive and forward-thinking attitude.
• Engage with and support client and third-party consultant in person/on-site to diplomatically discover client production needs and proactively provide solutions within their budget
• Contribute to concept development meetings and requests for proposal for new projects and clients

Secondary Ad Hoc Projects (25%):

• Manage Team and Company processes and procedures as needed

Experience / Requirements

• 3-6 years demonstrated interest/experience in experiential or special events. Please note that applicants without experience leading technical vendors for live events (not television or video) will unfortunately not be considered.
• Demonstrated experience in specific areas of special event production, with experience working with a variety of production and technical vendors, including (but not limited to) scenic, video, lighting, audio, power, heavy equipment and both union and non-union labor
• Resourceful self-starter who thrives in a fast-paced environment, who can anticipate and overcome obstacles while still effectively communicating challenges to the wider team, and who can leverage their technical expertise for creative and safe problem solving
• Proven organizational skills, with high attention to detail and excellent communication + presentation skills. Must be a clear, concise, strong writer.
• Experience developing budgets of various sizes up to seven figures without exceeding the bottom line and supervising a detailed reconciliation process
• Ability to read + interpret technical drawings
• Strong Microsoft Word, Excel and PowerPoint skills – Including proficiency in Google Docs. Experience in additional programs such as AutoCAD and/or Photoshop/ Illustrator/ InDesign helpful
• Candidates should be positive team players who genuinely enjoy the collaborative process, welcome the everyday challenges that arise from creative clients, are committed to the ever-shifting landscape of experiential events and are motivated, enthusiastic, resourceful, trend-aware, and hard working, with the ability to switch gears on the fly
• Bachelor’s degree and/or demonstrated experience preferred

Civic Community and Culture Benefits

• A positive, fun, supportive and diverse team environment, with opportunities for advancement and a commitment to staff development and growth
• Competitive salary and incentives
• Full benefits package including dental and vision, and retirement plan with employer match
• Best in class parental leave benefits
• Paid time off and encouragement to take time off for self-care

Civic is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.