Event Producer

Activate Inc.; Ferndale (MI); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Competitive benefits

Inclusive work environment

Opportunities for growth

Job summary

A leading experiential marketing company based in Ferndale, Michigan, is seeking an experienced Event Producer to create and execute exceptional events. This role requires a dynamic professional with a Bachelor's degree and over 7 years of experience in the field. Responsibilities include managing schedules, budgets, and vendor relations, along with overseeing the on-site execution of events. The position involves extensive travel and offers a collaborative work environment with competitive benefits.

Qualifications

• 7+ years of related experience in event production and management.
• An extensive portfolio of successfully delivered events and experiential activations.
• Extensive portfolio of events, activations, and virtual programs.

Responsibilities

• Create and manage the master schedule for each program.
• Develop on-site execution plans to achieve client KPIs.
• Manage vendor relations and project budgets.
• Staff planning for build, logistics, and marketing facets.
• Own project budgets and profitability.
• Secure permits for events and special requirements.
• Oversee mise en scène, displays, and touring assets.
• Manage vendor scoping, pricing, and quality control.
• Mentor junior producers and coordinators.
• Lead on-site teams, Run of Show, and contingency execution.

Skills

Excellent verbal and written communication skills

Critical thinking skills

Proficiency in Microsoft Office

Project management software (Asana is a plus)

Education

Bachelor's degree

Tools

Microsoft Office

Asana

Job description

At Activate, we are renowned for crafting extraordinary experiences that make a lasting impact for some of the world's most influential brands. Our expertise spans the production of kits, mobile tours, and standout live events, enhancing brand visibility and strengthening customer loyalty. As a WBENC-certified company, we take pride in fostering an inclusive work environment that emphasizes growth, offers competitive benefits, and champions collaboration.

Position Summary

We are seeking a dynamic and experienced Event Producer to join our team. The Event Producer will play a pivotal role in creating and executing exceptional experiential events, ensuring the seamless delivery of client objectives. This position requires a proactive and detail-oriented professional with a passion for turning creative concepts into tangible experiences.

Key Responsibilities

Office Responsibilities

• Create, deploy, and manage the master schedule for each program, collaborating across departments to meet deliverable deadlines for multiple projects.
• Generate comprehensive production documentation throughout the entire program lifecycle, including statements of work, work-back schedules, budgets, artwork approvals, operations manuals, metrics reports, expense reports, and post-program recaps.
• Strategically develop on-site execution plans in coordination with the Account team to achieve client KPIs, such as sampling, generating foot traffic, and social media amplification.
• Devise staffing plans that enable success across build, logistics, and marketing facets, optimizing team dynamics for outstanding execution.
• Ownership of project budget, responsible for final profitability of each project
• Secure permits from local and state municipalities for special events, food service, road closures, and any other unique program requirements.
• Curate and meticulously oversee the mise en scène of every event, ensuring all visual and atmospheric elements align with the brand's story and leave a lasting impression on attendees.
• Manage the construction and fabrication of custom displays, event assets, and touring vehicles.
• Effectively handle vendor management, including scoping work, negotiating price and contract terms, and ensuring quality control.
• Mentor and delegate tasks to junior production staff, including associate producers and coordinators.

Onsite Responsibilities

• Serve as the on-site leader, directing all crew members to ensure timely and efficient task completion. Be a morale captain, inspiring the team during long hours.
• Manage the Run of Show against deadlines, ensuring that the crew is well cared for and allotted necessary breaks.
• Execute experiential marketing plans and drive client KPIs throughout each show day.
• Lead any necessary pivots or contingency execution.

Activate reserves the right to add or change duties at any time.

Job Qualifications

• Education: Bachelor's degree required.
• Experience: 7+ years of related experience.
• An extensive portfolio of successfully delivered events, experiential activations, and virtual programs.

Requirements

• Excellent verbal and written communication skills.
• Ability to thrive in a fast-paced work environment.
• Strong critical thinking skills in high-pressure situations.
• Proficiency in Microsoft Office.
• Proficiency in task management or project management software (Asana is a plus).
• Willingness to travel extensively (varies by account and season).

Activate provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances.