Procurement specialist

Surf Air; Kailua (HI); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

PTO

Travel discounts

Life insurance

401(k) plan

Job summary

Surf Air Mobility is seeking a Buyer/Analyst to source, purchase, and manage parts, tooling, and services for fleet maintenance. You will issue and track purchase orders, coordinate with Maintenance Planning, and ensure timely delivery with quality compliance.

Responsibilities include creating POs, managing supplier bids and contracts, analyzing consumption, and negotiating terms. Requires aviation industry purchasing experience and strong communication skills.

Qualifications

• Knowledge of GMM 135 Regulations and Dangerous Goods CFR 49.
• Experience with MROs and repair order administration.
• Knowledge of aircraft component exchange programs and warranties.
• Knowledge of regulatory requirements for purchasing and spare inventory.
• Ability to solve complex problems.
• Excellent oral and written communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide material support to the entire company.
• Create purchase or repair orders with vendors to meet internal requirements.
• Coordinate with Maintenance Planning to ensure materials are purchased and staged in advance.
• Assist in development of RFPs, bids, supplier contracts, and provisions.
• Receive and action materials requisitions from Maintenance Stations or internal sources.
• Review inventory levels, requisitions, station allocations & usage data for stock coverage.
• Analyze consumption data and forecast parts requirements; prepare RFPs; negotiate terms.
• Manage removed cores and repair order process; determine BER.
• Identify supplier capabilities and repair options.
• File claims for failed components under warranty; damaged or lost-in-transit items.
• Analyze procurement costs; develop cost reductions; negotiate terms.
• Develop sourcing and planning strategies (short & long term).
• Experience with aviation industry sourcing (MRO).
• Monitor rotable and expendable spares; set ROPs.
• Maintain approved supplier list and monitor performance.
• Stay aware of industry changes and alternate sources.
• Participate in inventory reviews and audits.
• Support surplus sales initiatives.
• Report cost savings and avoidance.
• Resolve invoicing issues with Finance.
• Maintain housekeeping and security in inventory areas.
• Other duties as assigned.

Skills

GMM Regulations

MRO & repair orders

Aircraft component exchange

Regulatory purchasing knowledge

Problem solving

Communication (oral/written)

Independent work

Education

Bachelor’s degree in Purchasing/Business/Inventory

CPIM/APICS certification a plus

Job description

Surf Air Mobility is building a world where air travel is the most sustainable, affordable, comfortable, quiet, and fastest way to travel any distance. We have brought all of the pieces together in order to accelerate the next great revolution in aviation: electric flight. By unlocking affordable, more sustainable, personalized air transportation for everyone, Surf Air Mobility promises to bring aviation into the modern age.

POSITION DESCRIPTION

JOB TITLE: Buyer/Analyst

DEPARTMENT: Procurement

FLSA STATUS: Exempt

POSITION SUMMARY:

The Buyer/Analyst will source and purchase parts, tooling, services, and/or supplies necessary for the maintenance of the company’s fleet. This role is responsible for issuing, coordinating, and managing purchase orders, tracking the entire procurement process, and ensuring that parts are delivered on time and in compliance with quality standards.

Key Responsibilities:

• Provide adequate material support to the entire company
• Create purchase or repair orders with vendors to meet internal requirements.
• Coordinate with Maintenance Planning to ensure that all materials requirements are purchased and staged in advance of the maintenance plan.
• Working with the Supply Chain Supervisor assist in development of RFP’s, bids, supplier contracts, yearly/bulk contract provisions
• Receive and action materials requisitions from Maintenance Stations or other internal sources.
• Review inventory levels, requisitions, station allocations & usage data to determine proper stock coverage.
• Analyze consumption data, manufacture data and forecast parts requirements to determine the best inventory position. Creates solicitations and Request for Proposal (RFP) documentation, supports proposals, conducts price and cost analysis, negotiates price/cost and related terms and other agreement provisions
• Manage removed cores and repair order process. Determine appropriate repair conditions (Overhaul or Repair). Determine BER based on internal threshold.
• Identify supplier capabilities and determine beneficial repair options.
• File claims against suppliers for failed components that do not meet their warranty guarantee, damaged or lost-in-transit components/parts.
• Analyze and calculate procurement costs and develop cost reduction strategies. Negotiate with suppliers and contractors regarding specifications, scope of work, prices, terms and conditions. Analyze cost and price data from vendors
• Develop and implement sourcing & planning strategies (short & long term)
• Experience with sourcing goods and services specific to the aviation industry such as MRO (maintenance repair and operations)
• Monitor overall rotable and expendable spares and set ROP’s for proper allocations.
• Develop & maintain an approved supplier list (ASL) & monitor vendor performance.
• Be constantly aware of industry changes and the availability of alternate sources of materials. and cost saving items.
• Participate in inventory reviews and audits as required.
• Support surplus sales initiatives.
• Report and document all cost savings and cost avoidance activities.
• Reviews and resolves related invoicing issues and coordinates with Finance.
• Establish and maintain good housekeeping practices of all assigned areas.
• Maintain security measures to provide optimum control of the inventory.
• Other duties as assigned.

POSITION REQUIREMENTS

Knowledge, Skills & Abilities:

• Ability to learn and adhere to the Company's General Maintenance Manual (GMM) 135 Regulations and Dangerous Goods CFR 49.
• Knowledge of MROs and repair order administration
• Knowledge of aircraft component exchange programs and warranties
• General knowledge of the regulatory requirements for purchasing and spare inventory
• Ability to solve complex problems
• Excellent oral and written communication skills
• Ability to work independently with minimal supervision

QUALIFICATIONS

Education:

• Bachelor’s Degree preferred in Purchasing, Business, Inventory Management or related areas
• Professional certification (CPIM/APICS) is a plus.

Work Experience:

• Prior experience in the airline/aviation industry is a necessity.
• Prior experience in inventory forecasting and analysis
• Prefer at least four (4) years in a purchasing or procurement role, supply chain analyst, or demand planning role.
• Warranty reclamation experience preferred

Miscellaneous Requirements:

• Authorized to work in the United States

Physical requirements:

• Must have sufficient vision and ability to safely perform the essential functions of the position in a normal office environment.
• Must be able to communicate through verbal, written, and electronic means.
• Must be able to access filing cabinets, drawers, and shelves of varying height.
• Must be able to move up to 25 pounds on an infrequent basis.

Benefits:

• Competitive Salary: Attractive compensation package based on experience.
• Health & Wellness: Full time team members are eligible to participate in comprehensive medical, dental, and vision plans. Additional benefits include air ambulance coverage, short-term disability, pet insurance, health savings accounts, company-paid life insurance and a retirement/ 401(k) plan. Eligibility for any benefit begins the first day of the month following 30 days of employment.
• Generous PTO plus paid holidays throughout the calendar year.
• Team member Discounts: As a member of the airline community, team members and immediate family members have access to the My ID Travel program. This program provides travel privileges on participating airlines, including:
  • Flight tickets at a significant discount
  • Discounts on hotels and resorts
  • Car rentals at reduced rates
  • Discounted cruises

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

(Reasonable accommodations may be made to enable successful candidates to perform the essential functions of the role.)

At Surf Air Mobility, we are committed to building a more inclusive ecosystem that integrates women, people of color, and other underrepresented groups into the cleantech sector and aerospace industry. We strongly encourage applications from qualified applicants and members of underrepresented groups. Surf Air Mobility is an Equal Opportunity Employer; employment with Surf Air Mobility is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Surf Air Mobility participates in E-Verify.