Procurement & Recruitment Specialist

Texas State University; San Marcos (TX); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Time off

Wellness program

Professional growth opportunities

Job summary

Texas State University Police Department seeks a Procurement & Recruitment Specialist to provide administrative support, manage purchasing, and oversee recruitment activities. Candidates must pass a comprehensive background check and meet job-related requirements.

The role is full-time in San Marcos with competitive pay and benefits. You will coordinate travel, assist with events, supervise student workers, and ensure accurate record-keeping across departments.

Qualifications

• High school diploma or equivalent; some college preferred.
• Familiarity with purchasing, recruitment, and retention processes.
• Proficient with word processing, spreadsheets, databases, and basic math.
• Strong interpersonal and communication skills; professional appearance.

Responsibilities

• Review purchase orders and invoices.
• Type and proofread correspondence and forms.
• Prepare, review, and submit purchase orders and invoices.
• Process travel arrangements, applications, and reimbursements for staff.
• Assist in preparing activities and events.
• Manage all aspects of the recruitment process.
• Support outreach and engagement.
• Supervise student employees.
• Tabulate information.
• Prepare spreadsheets.

Skills

Interacting courteously with others

Telephone etiquette

Typing

Teamwork

Read and understand instructions

Organizational skills

Excellent written and oral comms

Education

High school diploma or equivalent

Some college education preferred

Tools

Banner

GATO

LOGI

Course Leaf

Slate

SAP

Job description

Procurement & Recruitment Specialist

Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Posting Information

• Posting Number: 2027018
• Posting/Functional Title: Procurement & Recruitment Specialist
• University Pay Plan Title: Administrative Assistant II
• Location: San Marcos
• Department: University Police
• Recruitment Type: Open Recruiting
• Job Type: Full-Time
• Funding Source: Permanent
• Monthly Salary: $3,255 - $3,862.50
• Job Category: Non-Exempt

Required Qualifications

• University/Academic policies and procedures related to purchasing, recruitment, and retention; bookkeeping principles; computer word processing, spreadsheets, databases, and other desktop software; basic math.
• Interacting courteously with others
• Telephone etiquette; typing; preparing documents and spreadsheets; reliability; working as a team member on most tasks of job.
• Read and understand instructions, correspondence, reports
• Prepare clear, concise and grammatically correct memos, reports, and letters; prioritize workload; establish and maintain complex and effective filing system
• Help supervise and support staff/student workers effectively to maximize output.
• High school diploma or equivalent
• knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices

Preferred Qualifications

• Some college education preferred, ideally in the human resources or criminal justice fields.
• Demonstrated outstanding organizational skills; attention to detail; ability to work under minimal supervision; evidence of initiative and proactive approach to solving problems.
• Experience with Texas State software such as Banner, GATO, LOGI, Course Leaf, Slate, and SAP.
• Experience with travel, hiring, and purchasing processes; experience organizing and facilitating university events.
• Demonstrated ability to quickly learn new procedures and to problem-solve independently; excellent written and oral communication skills.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Review purchase orders and invoices.
• Type and proofread correspondence and forms.
• Prepare, review, and submit purchase orders and invoices.
• Process travel arrangements, applications, and reimbursements for all staff.
• Assist in preparing various activities and events.
• Manage all aspects of the recruitment process.
• Support outreach and engagement.
• Supervise student employees.
• Tabulate information.
• Prepare spreadsheets.

Additional Information to Applicants

Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Job Dates

• Job Open Date: 09/21/2026
• Job Close Date (posting closes at midnight): 10/06/2026
• Open Until Filled: No

Posting Notices

Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., Applicant must pass the drug and alcohol test relevant to the job posting title requirements.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

• Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
• Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
• Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
• Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
• Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
• Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
• Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

Benefits details available at https://www.hr.txst.edu/benefits.html

Contact Information

Office of Human Resources

231 N. Guadalupe St.
San Marcos, Texas 78666

Phone: [phone]
Fax: [phone]
Email: [e-mail]

Monday through Friday
8 a.m. to 5 p.m.