Procurement & P-Card Compliance Lead

COLLEGE CORNER; Charleston (SC); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Employee Tuition Assistance Program ( 

ETAP

Job summary

College of Charleston is seeking a Procurement Manager 1 to oversee the daily operations, maintenance, and compliance of the organization’s purchasing card program. You will serve as the main liaison with cardholders, staff, and the P-Card vendor, ensuring adherence to policies and audits.

The role requires a bachelor’s or associate degree with several years in finance or procurement, strong communication skills, and a commitment to ethical stewardship of public funds.

Qualifications

• Bachelor’s degree; or associate’s degree and three or more years of related experience in finance administration, preferably in PCard programs, and/or procurement or expense management systems, or an equivalent combination of training and experience.
• Familiarity with compliance policies, auditing practices, and risk management related to PCard usage.
• Demonstrated ability to work collaboratively across departments, with excellent written and verbal communication skills.
• A commitment to ethical stewardship of public funds, accuracy in financial record keeping, and responsiveness to internal and external audits.
• Proficiency with procurement software (e.g., BOA Works, Jaggaer, or similar platforms).
• Prefer familiarity with South Carolina Consolidated Procurement Code, i.e., procurement laws, regulations, and policies.

Responsibilities

• Manage the P-Card program, including issuing new cards, managing account setups, setting/monitoring dollar limits and restrictions, according to state and internal policies, and processing card cancellations or suspensions.
• Maintain accurate and detailed records and files for all cardholders to ensure audit accountability.
• Serve as the primary liaison to the P-Card vendor and resolve issues or disputes that arise from purchases.
• Review and audit P-Card transactions regularly to ensure compliance with company policies, local/federal laws, and regulations, identifying any inappropriate activities or circumvention of rules.
• Analyze program spend and generate reports for management on P-Card statistics and trends.
• Handle security issues, such as fraud alerts, compromised accounts, or lost/stolen cards, by working with cardholders and the P-Card vendor.
• Refine, develop and facilitate P-Card training programs and materials for new and existing cardholders and managers.
• Respond promptly to inquiries from internal staff regarding P-Card procedures, policies, and issues, providing excellent customer support.
• Assist cardholders with the transaction reconciliation process within the financial management system.
• Regularly review transactions
• Identify trends to detect potential misuse, fraud, or compliance violations.
• Serve as the main point of contact between cardholders, internal departments, and the P-Card vendor
• Make recommendations to improve efficiency
• Work with internal and external auditors as necessary and required.
• Oversee and assist in the monthly reconciliation process and ensure timely payment to the card issuer.
• Ensure all allocations and approvals are completed in prescribed time lines
• Review specifications and process solicitations ensuring compliance with SC Procurement Code and analyze and evaluate bids, as needed.
• Consult with customers regarding best methods for procuring goods and services, as needed.
• Maintain procurement records to satisfy all audit requirements.

Skills

Purchasing principles

Compliance & audits

Cardholder training

Interdepartmental collaboration

Communication skills

Ethical stewardship

Education

Bachelor's degree or Associate degree with 3+ years

Tools

BOA Works

Jaggaer

Job description

College of Charleston is seeking a Procurement Manager 1 to oversee the daily operations, maintenance, and compliance of the organization’s purchasing card program. You will serve as the main liaison with cardholders, staff, and the P-Card vendor, ensuring adherence to policies and audits.

The role requires a bachelor’s or associate degree with several years in finance or procurement, strong communication skills, and a commitment to ethical stewardship of public funds.