Procurement & Operations Admin Specialist

ADM; Mexico (MO); On-site; USD 32,000 - 59,000; Full time

Benefits offered by this job

Paid time off

401k with matching

Tuition assistance

LinkedIn Learning

Job summary

ADM Mexico, MO is seeking an Administrative Assistant to maintain accurate production, inventory, shipping, and receiving records, ensuring timely data entry and supporting month-end reporting.

The role requires proficiency with ERP systems (Maximo and Coupa), strong Excel skills, attention to detail, and the ability to coordinate with operations, accounting, and supply chain teams to optimize data integrity and reporting processes.

Qualifications

• Strong attention to detail and organizational skills.
• Experience with ERP/inventory systems (Maximo or Coupa) preferred.
• Proficiency in Microsoft Excel and data management.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Maintain purchasing records and documentation with accuracy.
• Create, process, and track purchase orders in Maximo and Coupa.
• Issue and maintain monthly and annual purchase orders.
• Match receipts to purchase orders and process invoices.
• Assist with vendor communications and price comparisons.
• Develop spreadsheets and reports to support purchasing activities.
• Maintain daily production and inventory records.
• Upload and maintain production reports for reporting.
• Serve as primary contact for calls and visitors.
• Provide admin support to operations and leadership teams.

Skills

Attention to detail

Excel proficiency

Maximo

Coupa

Analytical thinking

Effective communication

Tools

Maximo

Coupa

Excel

Job description

ADM Mexico, MO is seeking an Administrative Assistant to maintain accurate production, inventory, shipping, and receiving records, ensuring timely data entry and supporting month-end reporting.

The role requires proficiency with ERP systems (Maximo and Coupa), strong Excel skills, attention to detail, and the ability to coordinate with operations, accounting, and supply chain teams to optimize data integrity and reporting processes.