Administrative Assistant - Mexico, MO

Missouri Ag Connection; Mexico (MO); On-site; USD 42,000 - 52,000; Full time

Job summary

Archer Daniels Midland Company (ADM) in Mexico, Missouri, is seeking an Administrative Assistant to support production, inventory, shipping, and receiving records. The role focuses on data entry, PO management in Maximo and Coupa, and month-end reporting to ensure accurate operational data.

The ideal candidate will have strong organizational skills, experience with ERP systems, and proficiency in Excel. This position involves coordinating with operations, maintenance, accounting, and leadership

Qualifications

• Strong attention to detail and organizational skills.
• Experience with ERP and inventory systems (Maximo or Coupa) preferred.
• Proficiency in Microsoft Excel and spreadsheet management.
• Ability to reconcile inventory, production, and financial data accurately.
• Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain purchasing records and ensure accuracy per procedures.
• Create, process, and track purchase orders in Maximo and Coupa.
• Manage monthly and yearly purchase orders for production chemicals and other materials.
• Match receiving documentation with purchase orders and resolve discrepancies.
• Assist with vendor communications and shipping/receiving issues.
• Develop spreadsheets and reports to support purchasing and inventory.
• Maintain daily production and inventory records for reporting.
• Record and track daily shipments and inventory balances.
• Support month-end reporting and inventory reconciliations.
• Provide front-desk and office support as needed.

Skills

Attention to detail

Excel proficiency

Data entry

Analytical skills

Communication skills

Tools

Maximo

Coupa

Job description

### Job Details#### Job Title:Administrative Assistant - Mexico, MO#### Location:,, ,#### Company:#### Industry Sector:#### Industry Type:#### Career Type:#### Job Type:Full Time#### Minimum Years Experience Required:N/A#### Salary:### Get Job Alerts**Career Type:** Administrative/Clerical**Country:** USAI agree to receive alerts from and to the .Your alert was created successfully.x## General Alert Saved* The listings below are jobs matching the criteria you've selected for your General Alert on.Criteria selected was:* General alert saved for .* General alert notifications will be sent weekly on Monday.* Please note that you can only have one general alert active at any given time. Creating a new general alert will override an existing general alert.* Visit the to manage your alerts# Administrative Assistant - Mexico, MO| Number of Years Experience: | Minimum Education Completed: | || Education Major / Discipline Category: | Most Recent / Current Occupation: | |**Job Description****Administrative Assistant - Mexico, MOJob Summary**The Administrative Assistant is responsible for maintaining accurate production, inventory, shipping, and receiving records supporting the Mexico, MO operations. This roles ensures timely data entry, inventory reconciliation, purchase order management, invoice processing, and month-end reporting.**Job Responsibilities*** Maintain purchasing records, files, and documentation while ensuring accuracy and compliance with company procedures.* Create, process, and track purchase orders in Maximo and Coupa to ensure timely procurement and accurate order status.* Issue and maintain monthly and annual purchase orders for production chemicals and other operational materials.* Match receiving documentation with purchase orders, process invoices, and resolve purchasing, receiving, and invoicing discrepancies.* Assist with vendor communications, including price comparisons, warranty claims, returns, and resolution of shipping or receiving issues.* Develop and maintain spreadsheets, reports, and databases to support purchasing activities, inventory management, and plant cost analysis.* Maintain daily production and inventory records to support manufacturing operations and ensure accurate reporting.* Update inventory management systems with production, shipment, and receiving data to maintain accurate inventory balances.* Record and track daily shipments, maintaining detailed inventory spreadsheets and supporting documentation.* Reconcile production, inventory, and shipment data, investigating and resolving discrepancies to ensure data integrity.* Complete month-end reporting and inventory reconciliations.* Upload and maintain production reports while supporting accurate operational and financial reporting.* Serve as the primary point of contact for incoming phone calls, visitors, and general office inquiries, providing professional customer service.* Maintain organized production, purchasing, inventory, and financial records in accordance with company record retention requirements.* Provide administrative support to operations, maintenance, accounting, and leadership teams, assisting with special projects and other duties as assigned.**Job Requirements*** Strong attention to detail with excellent organizational skills.* Ability to reconcile inventory, production, and financial data accurately.* Experience working with ERP and inventory management systems such as Maximo or Coupa preferred.* Proficiency in Microsoft Excel and spreadsheet management.* Strong analytical and problem-solving skills.* Ability to prioritize multiple tasks and meet deadlines in a fast-paced manufacturing environment.* Effective verbal and written communication skills.* Ability to work independently while collaborating with operations, accounting, and supply chain teams.ADM requires the successful completion of a background check.REF:111749BR "AJCIND"**#IncludingYou**Diversity, equity, inclusion and belonging are cornerstones of ADM's efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments - environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by lawTo apply please click on APPLY TO THIS POSITIONJob Post Date: 08/07/26Here are some other jobs you may be interested in applying for.| | || - | - || Archer Daniels Midland Company (ADM) Carthage, Missouri | Archer Daniels Midland Company (ADM) St Louis, Missouri || Archer Daniels Midland Company (ADM) Forsyth, Missouri | |5 people are interested in this job.