Inventory & Purchasing Admin Assistant

Missouri Ag Connection; Mexico (MO); On-site; USD 42,000 - 52,000; Full time

Job summary

Archer Daniels Midland Company (ADM) in Mexico, Missouri, is seeking an Administrative Assistant to support production, inventory, shipping, and receiving records. The role focuses on data entry, PO management in Maximo and Coupa, and month-end reporting to ensure accurate operational data.

The ideal candidate will have strong organizational skills, experience with ERP systems, and proficiency in Excel. This position involves coordinating with operations, maintenance, accounting, and leadership

Qualifications

• Strong attention to detail and organizational skills.
• Experience with ERP and inventory systems (Maximo or Coupa) preferred.
• Proficiency in Microsoft Excel and spreadsheet management.
• Ability to reconcile inventory, production, and financial data accurately.
• Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain purchasing records and ensure accuracy per procedures.
• Create, process, and track purchase orders in Maximo and Coupa.
• Manage monthly and yearly purchase orders for production chemicals and other materials.
• Match receiving documentation with purchase orders and resolve discrepancies.
• Assist with vendor communications and shipping/receiving issues.
• Develop spreadsheets and reports to support purchasing and inventory.
• Maintain daily production and inventory records for reporting.
• Record and track daily shipments and inventory balances.
• Support month-end reporting and inventory reconciliations.
• Provide front-desk and office support as needed.

Skills

Attention to detail

Excel proficiency

Data entry

Analytical skills

Communication skills

Tools

Maximo

Coupa

Job description

Archer Daniels Midland Company (ADM) in Mexico, Missouri, is seeking an Administrative Assistant to support production, inventory, shipping, and receiving records. The role focuses on data entry, PO management in Maximo and Coupa, and month-end reporting to ensure accurate operational data.

The ideal candidate will have strong organizational skills, experience with ERP systems, and proficiency in Excel. This position involves coordinating with operations, maintenance, accounting, and leadership