Procurement Coordinator

Elior North America; Houston (TX); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Holiday pay

Job summary

Elior North America is seeking a Procurement Coordinator to support Rebates and Cash Applications. You will manage rebate invoices, process payments, and ensure accurate posting in the ERP system while partnering with procurement and accounting teams to maintain control, accuracy, and timely close of rebate revenue.

The role requires strong AR and cash application experience, excellent communication with suppliers, and meticulous attention to detail.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts receivable, cash application, or related role.
• Experience with supplier rebates, invoicing, or contract-based billing is a plus.

Responsibilities

• Prepare, issue, and track rebate invoices to vendors in accordance with contractual terms.
• Manage intake of rebate-related cash receipts and supporting documentation.
• Monitor open receivables and follow up with vendors on outstanding rebate payments.
• Communicate with suppliers via email regarding invoices, payment status, and discrepancies.
• Apply customer and supplier payments accurately in the ERP system.
• Post cash receipts and ensure payments are applied to the correct invoices and accounts.
• Research and resolve unapplied cash, short pays, overpayments, and discrepancies.
• Perform reconciliations related to rebate receivables and cash activity.
• Prepare and post journal entries related to rebates, cash receipts, and adjustments.
• Assist with account reconciliations tied to supplier rebates and AR balances.
• Support month-end close activities related to rebate revenue and cash application.
• Ensure rebate billing and cash processes comply with contract terms, internal controls, and company policies.
• Maintain organized documentation to support audits and internal reviews.
• Identify opportunities to improve efficiency, accuracy, and standardization within rebate and cash processes.

Skills

Accounts receivable

Cash application

Reconciliations

Vendor communication

Attention to detail

Cross-functional collaboration

Deadline management

Education

Bachelor’s degree in Accounting/Finance

Tools

Excel

ERP systems

Job description

Procurement Coordinator

Job Reference Number: 44322

Employment Type: Full-Time, Hybrid

Segment: Elior Corporate

Brand: ENA Corporate

Location: Houston,TX 77041

Position Summary

The Procurement Coordinator – Rebates & Cash Applications supports Elior North America’s procurement operations by managing the end-to-end rebate billing and cash application process. This position plays a critical role in ensuring rebate revenue from food supplier contracts is accurately invoiced, collected, applied, and reconciled.

Key Responsibilities

Rebate Invoicing & Accounts Receivable

• Prepare, issue, and track rebate invoices to food and supply vendors in accordance with contractual terms
• Manage intake of rebate-related cash receipts and supporting documentation
• Monitor open receivables and follow up with vendors on outstanding rebate payments
• Communicate directly with suppliers via email regarding invoices, payment status, and discrepancies

Cash Application & Posting

• Apply customer and supplier payments accurately in the ERP system
• Post cash receipts and ensure payments are applied to the correct invoices and accounts
• Research and resolve unapplied cash, short pays, overpayments, and discrepancies
• Perform reconciliations related to rebate receivables and cash activity

Accounting Support

• Prepare and post journal entries related to rebates, cash receipts, and adjustments
• Assist with account reconciliations tied to supplier rebates and AR balances
• Support month-end close activities related to rebate revenue and cash application

Process & Compliance

• Ensure rebate billing and cash processes comply with contract terms, internal controls, and company policies
• Maintain organized documentation to support audits and internal reviews
• Identify opportunities to improve efficiency, accuracy, and standardization within rebate and cash processes

Required Knowledge, Skills & Abilities

• Strong understanding of accounts receivable, cash applications, and reconciliations
• High attention to detail and accuracy in a high-volume, transactional environment
• Strong written communication skills, particularly for vendor follow-up and issue resolution
• Proficiency in Microsoft Excel and ERP systems (SAP, GP, or similar preferred)
• Ability to manage deadlines, prioritize work, and follow up consistently
• Comfortable working cross-functionally with Procurement, Accounting, and external vendors

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• 2 + years of experience in accounts receivable, cash application, billing, or similar transactional role
• Experience working with supplier rebates, invoicing, or contract-based billing is a plus

Where you'll be working

This position is based on site at our corporate office in Houston, TX, Monday - Thursday in office and option to work remotely on Fridays. The office address is 4920 Westway Park Blvd, Houston, TX 77041.

Compensation Range

$60,000.00 to $65,000.00, commensurate with experience.

Our Benefits

• Medical (FT Employees)
• Dental
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Time
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

About Elior North America

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer

This job description can be revised by management as needed.