Procurement Associate

West Virginia; Springfield (WV); On-site; USD 32,000 - 48,000; Full time

Job summary

Chick Buckbee Juvenile Center is seeking a purchasing clerk to handle all purchasing for the facility under general supervision. Responsibilities include reviewing requests, obtaining bids, coordinating deliveries, reconciling P-cards, maintaining records, and ensuring timely bill payments.

The role requires adherence to WV Oasis and state regulations, with potential backup duties in the Business Office. Qualifications include a high school diploma or equivalent and four years of clerical

Qualifications

• High school diploma or equivalent.
• Four years of full-time or equivalent part-time paid clerical experience which included purchasing supplies and maintaining inventory.
• Bachelor's degree from a regionally accredited college or university may substitute for the required experience.

Responsibilities

• Process purchasing requests and review availability.
• Secure bids, coordinate delivery of goods and services.
• Reconcile P-cards and ensure timely payment of bills; maintain records.

Skills

Purchasing

Inventory management

Vendor management

Record keeping

P-cards

Education

High school diploma or equivalent

Bachelor's degree substitution for experience

Tools

WV Oasis

Job description

Under general supervision, the incumbent completes all purchasing for Chick Buckbee Juvenile Center. This includes reviewing purchasing requests, determining availability, securing bids, serving as the primary contact for vendors and shipping, resolving issues, maintaining records, reconciling P-cards, receiving goods and ensuring bills are paid in a timely manner. Prepares a variety of purchasing documents in WV Oasis financial application. Coordinates delivery of goods and services. The incumbent must adhere to all regulatory DCR purchasing guidelines and State financial regulations. Work will include the purchasing of goods or services. Monitoring inventory and/or fixed assets. This position may also serve as backup for other duties within this pay grade in the Business Office. Performs related work as required.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)
• Employees in this classification shall receive an annual base building pay differential each fiscal year of S250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Training:

High school diploma or the equivalent.
AND
Experience: Four (4) years of full-time or equivalent part-time paid clerical experience which included purchasing supplies and maintaining inventory.
OR
Substitution: Bachelor's degree from a regionally accredited college or university may substitute for the required experience.