Procurement Analyst Level I NM

City of New York; New York (NY); On-site; USD 48,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Pension

Job summary

City of New York is seeking a Procurement Analyst for the Facilities Management Division in NYC. The role supports the Budget & Procurement Director, overseeing procurement documents, contract lifecycles, and real‑time budget monitoring.

The candidate will liaise with Legal, Finance, Operations, and MOCS to resolve procurement issues and ensure efficient execution across capital projects and routine maintenance. A strong background in purchasing and MS Office is required.

Qualifications

• Minimum qualifications include a bachelor’s degree or an associate degree with procurement experience, or a high school diploma with relevant experience.

Responsibilities

• Assist in developing and coordinating procurement documents (RFIs, RFPs, RFBs) and ensure policy compliance.
• Monitor contract lifecycle from solicitation to closeout, perform cost analyses, and ensure fiscal responsibility.
• Maintain procurement trackers and ensure timely contract execution.
• Process payments and verify budget allocations.
• Monitor vendor performance and compliance with regulatory requirements.

Skills

Procurement expertise

Contract administration

Public speaking

Time management

Communication skills

Education

Bachelor's degree

Associate degree + 12 months procurement experience

High school diploma + 2 years relevant experience

Education/experience combination

Tools

MS Office

Job description

**IF THERE IS AN ACTIVE CIVIL SERVICE LIST, ONLY THOSE WHO ARE PERMANENT IN THE TITLE OF PROCUREMENT ANALYST WILL BE CONSIDERED**

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality-of-life concerns while building lasting community relationships.

The Facilities Management Division (FMD) is responsible for the maintenance and oversight of NYPD buildings, implementation of capital projects, and management of critical facility related functions. FMD consists of several specialized sections and units, including Building Maintenance, Campus Management, Energy, Asset Management, Capital Construction, Architectural & Engineering Services, Custodial Services, and Budget & Procurement.

This position reports to the Budget & Procurement Director and provides comprehensive support across all FMD functions.

Duties

• Assist in developing and coordinating procurement documents (RFls, RFPs, RFBs) and ensure compliance with agency policies
• Monitors contract lifecycle, including solicitation, registration, monitoring, amendments, and closeout; conduct cost and price analyses, ensuring market alignment and fiscal responsibility.
• Maintain procurement trackers and ensure timely execution of contracts
• Process payments and confirm budget allocations
• Monitor vendor performance and ensure compliance with regulatory requirements
• Track budget availability, flag constraints, and prevent overspending
• Prepare reports, memos, and presentations highlighting procurement trends and risks
• Implement real-time budget monitoring and digital tracking
• Support long‑term capital planning and short‑term expense strategies
• Collaborate with Legal, Finance, Operations, and MOCS to resolve procurement‑related issues and improve efficiency with supervision
• Assist in collaborating with internal and external stakeholders to ensure seamless procurement execution
• Assist in conducting prequalification meetings and vendor assessments
• Review purchasing requisitions and contract documentation for accuracy

Preferred Skills

• Expertise in purchasing, procurement, and contract administration
• Excellent communication skills, including public speaking
• Strong time management and task execution abilities
• Proficiency in industry‑standard software, including all Microsoft applications
• Valid New York State drivers license
• Knowledge of contracts related to construction, capital projects, repair, and maintenance trades

Work Hours/ Shift: Varies

WORK LOCATION: Varies

Additional Information

In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre‑tax programs such as Deferred Compensation, IRA, and a flexible spending account.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full‑time professional experience in procurement of goods, services, construction or construction‑related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four‑year high school diploma or its educational equivalent and two years of satisfactory full‑time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four‑year high school diploma or its educational equivalent; or

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

• Expertise in purchasing, procurement, and contract administration - Excellent communication skills, including public speaking - Strong time management and task execution abilities - Proficiency in industry‑standard software, including all Microsoft applications - Valid New York State drivers license - Knowledge of contracts related to construction, capital projects, repair, and maintenance trades

55a Program

NOTE: This position is open to qualified persons with a disability who are eligible for the 55‑a program. Please indicate in your cover letter that you would like to be considered for the position under the 55‑a program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $48,104.00 – $81,593.00