Contract Administrator

Nyc-Employees-Retirement-Sys; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

New York City Employees’ Retirement System is seeking a Procurement Analyst in the Procurement unit of the Legal Division. Under general supervision, you will perform work of moderate difficulty in purchasing goods, services and construction, and in processing procurement documents and contracts.

The position requires a bachelor’s degree with related experience (or equivalent), and a strong knowledge of procurement policies, urban governance, and coordination with internal stakeholders.

Qualifications

• Bachelor's degree with 6 months of professional procurement experience or equivalent.
• Associate degree with 18 months of procurement experience.
• Four-year high school diploma with 2.5 years of procurement experience.
• Combination of education and/or experience as described above. College credits may substitute for experience at specified rates.

Responsibilities

• Purchase goods, services and/or construction.
• Process procurement documents and contracts.
• Work under general supervision with latitude for initiative and decision making.
• Demonstrate knowledge of the City’s procurement policies and rules; knowledge of grant procurement requirements.

Skills

Procurement lifecycle

Communications skills

Analytical thinking

Problem solving

Organizational skills

Stakeholder collaboration

City procurement knowledge

Initiative & adaptability

Education

Bachelor's degree

Associate degree / 60 credits

High school diploma or equivalent

Education/experience combination

Job description

Applicants must be permanent in the Procurement Analyst civil service title to apply. The New York City Employees’ Retirement System seeks a Procurement Analyst in the Procurement unit within the Legal Division. Under general supervision, with latitude for independent initiative and decision making, performs work of moderate difficulty in purchasing goods, services and/or construction, and in processing procurement documents and contracts.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or

2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or

3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or

4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred Skills

• Ability to demonstrate knowledge of procurement lifecycle from requisition through contract close-out across all procurement methodologies- Excellent written and verbal communications skills
• Effective problem-solving skills, and the ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment
• Excellent analytical, interpersonal, and organizational skills
• Excellent attention to detail and organization
• Ability to recognize and adjust to change
• Collaborative nature while remaining action-oriented
• Must have an in-depth knowledge of the City’s procurement policies and rules as well as knowledge of federal and state grant procurement requirements.
• Experience collaborating with internal stakeholders
• NYC Certified procurement professional

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.