Administrative Unit Leader

Nyc-Housing-Authority; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

NYCHA is seeking a Procurement Analyst to lead the Administrative Unit in purchasing goods, services, and construction, and to manage contracts for services. You will supervise staff, perform analyses, prepare key reports, and ensure contract compliance across procurement processes.

The role involves coordinating with HR on hiring, training staff on agency policies, and overseeing records and budget tracking. Knowledge of government procurement is essential.

Qualifications

• Bachelor's degree or equivalent professional procurement experience.
• Experience with government procurement processes and contract management guidance.
• Demonstrated ability to prepare procurement documents and reports.

Responsibilities

• Supervise Administrative Unit staff and assist with daily project management.
• Perform complex analyses and prepare reports with key tracking metrics.
• Audit documents to ensure contract compliance.
• Create procurement documents including pre-solicitation reviews and awards recommendations.
• Issue contract releases, track expenditures and report on contract usage.
• Provide training on policies, regulations, and processes; evaluate staff performance.
• Oversee records keeping, licenses, certifications, and fleet-related tasks.
• Coordinate hiring/onboarding with HR and evaluate subordinate performance.

Skills

Power BI

Data management

Data analysis

SQL

R

Python

SAS

Data visualization

Attention to detail

Communication

Education

Bachelor's degree

Associate degree + 12 months experience in procurement

High School Diploma + 2 years procurement/negotiation experience

Education/experience combination as per requirement

Tools

Oracle BI

Maximo

Microsoft Office (Excel, Outlook, PowerPoint, Word)

BI software tools

Job description

Reporting to the Deputy Director, with considerable latitude to exercise independent judgment and initiative, the Unit Leader performs very responsible and highly complex or supervisory work in purchasing goods, services and/or construction, and in processing procurement documents and contracts; confers with, advises and coordinates operational, technical and professional staff in the procurement process; performs complex professional/supervisory work involved in the development and management of contracts for services.

• Supervise the Administrative Unit staff and assist with the day-to-day project management responsibilities of the Administrative Unit members.
• Perform complex and responsible analytical work, ad-hoc analyses, and prepare relevant reports and presentations of key tracking metrics.
• Perform audits of documents to ensure contract compliance.
• Create procurement documents, including Pre-Solicitation Review, and Recommendation for Awards, Request for Renewals, Request for Contract Change or Modification.
• Issue contract releases, tracks expenditures and reports on contracts usage, reconciles discrepancies and encumbrances.
• Provide administrative support regarding unit and department process improvements, systems and technical analysis, and budget tracking. Serve as management support to the Unit leaders and Department Director and Deputy Director.
• Provide subordinates with training in agency policies and procedures, as well as in federal/state/city regulations governing programs. Evaluates subordinates' performance. Perform special project tasks, ad-hoc analyses, and prepare relevant reports and presentations as assigned.
• Oversee the Administrative Unit records keeping process including training, licenses, certifications, fleet performance, impairment tracking, and repair work orders in accordance with record retention policies.
• Act as the liaison to HR for personnel processes. Coordinates the hiring and onboarding process and evaluates subordinates' performance.

Additional Information

• Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Procurement Analyst to be considered
• INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.
• NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:
https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

• Proficiency with BI software (preferably Microsoft Power BI) with data management skills including cleaning, aggregating, and matching large data sets for research and reporting for data and statistical analyses (e.g., SQL, R, Python, SAS, etc.)
• Advanced user of Oracle Business Intelligence and Maximo.
• Ability to work independently and in a team environment.
• Ability to work under stringent deadlines, manage multiple assignments, and handle sensitive information.
• Excellent verbal and written communication skills, including the ability to interface well with senior Authority management and external partners.
• Attention to detail in the presentation of reports, data visualizations, and data sets for distribution.
• Experience with government procurement processes and procedures.
• Proficiency in Microsoft Office Excel, Outlook, PowerPoint, and Word.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.