Procurement Analyst

City of New York; New York (NY); On-site; USD 59,000 - 96,000; Full time

Benefits offered by this job

55a Program

Retirement benefits

Job summary

City of New York’s NYCHA procurement team seeks a Procurement Analyst to oversee daily purchasing operations and guide staff on processes, supplier relations, and workflow management. The role involves prioritizing workloads, reviewing requisitions, and ensuring compliance with standards and budgetary constraints.

The position requires a foundational degree with related procurement experience; eligible candidates may have a mix of education and work experience as outlined in the city

Qualifications

• Bachelor’s degree with six months professional procurement experience or related field.
• Associates degree and 18 months of procurement/negotiation experience.
• Four-year high school diploma and 2.5 years of procurement experience.
• Combination of education and experience per NYCS requirements.

Responsibilities

• Assist in daily operations of borough purchasing unit ensuring efficient, compliant procurement.
• Train and guide staff on procurement processes and supplier relations.
• Assign, monitor, and prioritize workload to ensure timely purchase orders and requisitions.
• Review requisitions to determine appropriate purchasing methods and meet operational needs.
• Coordinate with internal departments and stakeholders on priorities and delivery schedules.
• Monitor supplier performance for quality, delivery, and cost effectiveness.

Skills

Contract negotiation

Procurement knowledge

Supervisory experience

Education

Bachelor's degree

Associate degree with 18 months experience

High school diploma with 2.5 years experience

Tools

Procurement systems

Job description

Responsibilities

• Help oversee the daily operations of a borough purchasing unit, ensuring procurement activities are completed efficiently, accurately, and in compliance with organizational policies and procedures.
• Help train, and provide guidance to purchasing staff on procurement processes, purchasing systems, supplier relations, and workflow management.
• Assign, monitor, and prioritize workload among unit staff to ensure timely processing of purchase requisitions, purchase orders, and departmental requests.
• Review and evaluate purchase requisitions submitted by departments to determine appropriate purchasing methods and ensure operational needs are met.
• Review procurement activities for goods, materials, equipment, and services from initial request through purchase order issuance and delivery coordination.
• Review specifications and purchasing requirements to ensure accuracy, completeness, and compliance with established standards and procedures.
• Coordinate with internal departments, borough leadership, and operational stakeholders to address purchasing needs, delivery schedules, and procurement priorities.
• Monitor purchasing activities and supplier performance to ensure quality, timely delivery, cost effectiveness, and adherence to service expectations.
• Review vendor pricing and purchasing activity to ensure competitiveness, cost reasonableness, and alignment with budgetary requirements and market conditions.
• Negotiate pricing, delivery schedules, and purchasing terms with suppliers to support cost savings and operational efficiencies.
• Resolve escalated purchasing issues, supplier concerns, invoice discrepancies, and delivery-related matters in a timely and professional manner.
• Ensure accurate preparation, review, and processing of purchase orders and related procurement documentation.
• Monitor open orders, backorders, and purchasing trends to ensure continuity of operations and timely fulfillment of departmental needs.
• Maintain accurate purchasing records, supplier files, and procurement reports in accordance with organizational recordkeeping requirements.
• Prepare and maintain purchasing activity status updates for management review.
• Serve as the primary point of contact for borough purchasing operations and coordinate with senior management regarding procurement priorities, operational challenges, and process improvements.
• Identify opportunities to improve purchasing procedures, strengthen operational controls, and enhance efficiency within the borough purchasing unit.
• Ensure staff adherence to organizational policies, ethical purchasing standards, and applicable procurement regulations.

Additional Information

• NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
• NYCHA residents are encouraged to apply.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

NOTE: The Department of Citywide Administrative Services (DCAS) administered a civil service exam for the Procurement Analyst title on 11/05/25. Therefore, applicants (candidates) that did not take and pass the exam will potentially not be considered; likewise, applicants not reachable on the established civil service list will potentially be in jeopardy of being replaced with an eligible civil service candidate.

NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:

https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
• A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

Special Notes

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

NYCHA has no residency requirements.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $59,235.00 – $95,721.00